When requesting a signature and return of documents, it’s essential to convey the message clearly and politely. Here are various ways to ask someone to sign and return a document, along with scenarios and explanations for each phrase.
1. “Kindly Sign and Send Back”
Scenario: When you need a document signed and returned promptly.
Example 1: “Kindly sign and send back the attached contract at your earliest convenience.”
Example 2: “Please review the document, sign it, and send it back to us.”
Explanation: This phrase is a polite way to request that someone sign a document and return it. It emphasizes both signing and sending the document back.
2. “Please Complete and Return the Document”
Scenario: When a document needs to be filled out, signed, and returned.
Example 1: “Please complete and return the attached form by the end of the week.”
Example 2: “We would appreciate it if you could complete and return the document as soon as possible.”
Explanation: This request includes both the need to complete and return the document, making it clear that the document should be fully addressed before returning.
3. “Sign and Forward Back to Us”
Scenario: When you need a signed document to be sent back.
Example 1: “Please sign and forward back to us the agreement enclosed.”
Example 2: “After signing, kindly forward the document back to us for processing.”
Explanation: This phrase asks for the document to be signed and then sent back to the sender.
4. “Affix Your Signature and Return”
Scenario: When requesting a signature on a document and its return.
Example 1: “Please affix your signature on the document and return it to us.”
Example 2: “Kindly affix your signature to the attached form and return it promptly.”
Explanation: This expression specifically requests that the recipient sign the document and return it.
5. “Please Endorse and Return”
Scenario: When you need the recipient to endorse (sign) and send back a document.
Example 1: “Please endorse and return the attached contract by the end of the day.”
Example 2: “We need you to endorse and return the agreement at your earliest convenience.”
Explanation: The term “endorse” is used here as a synonym for signing, followed by the request to return the document.
6. “Please Sign and Revert”
Scenario: When you need a document signed and sent back.
Example 1: “Please sign the document and revert it to us as soon as possible.”
Example 2: “Once you have signed, please revert the document back to our office.”
Explanation: “Revert” is another way of saying “return” in this context.
7. “Complete and Send Back the Signed Form”
Scenario: When the form needs to be both completed and returned.
Example 1: “Please complete and send back the signed form at your earliest convenience.”
Example 2: “Complete the form and send it back after signing.”
Explanation: This phrase makes it clear that both completion and return of the signed form are required.
8. “Sign and Dispatch Back”
Scenario: When requesting the signed document to be sent back.
Example 1: “Please sign and dispatch back the enclosed documents.”
Example 2: “After signing, kindly dispatch the document back to us.”
Explanation: “Dispatch” is used here as an alternative to “send” or “return.”
Other ways to say I know you are busy
9. “Sign and Return at Your Earliest Convenience”
Scenario: When you need a prompt return of the signed document.
Example 1: “Please sign and return at your earliest convenience.”
Example 2: “We would appreciate it if you could sign and return the document as soon as you can.”
Explanation: This request emphasizes the need for a prompt return while remaining polite.
10. “Please Execute and Return”
Scenario: When you need the document executed (signed) and returned.
Example 1: “Please execute and return the agreement by the end of the week.”
Example 2: “Kindly execute and return the attached form as soon as possible.”
Explanation: “Execute” is a formal term for signing, used here to request both signing and returning.
11. “Affix Your Signature and Send It Back”
Scenario: When requesting the recipient to sign and send back the document.
Example 1: “Please affix your signature and send it back at your earliest convenience.”
Example 2: “Affix your signature to the document and send it back to us.”
Explanation: This phrase specifically asks for the signature to be affixed and the document sent back.
12. “Sign the Document and Return It to Us”
Scenario: When you need a signed document returned.
Example 1: “Please sign the document and return it to us by Friday.”
Example 2: “Once signed, return the document to our office.”
Explanation: This straightforward request specifies that the signed document should be returned.
13. “Please Sign and Re-submit”
Scenario: When you need a signed document to be submitted again.
Example 1: “Please sign and re-submit the completed form.”
Example 2: “After signing, kindly re-submit the document to us.”
Explanation: “Re-submit” is used here to indicate that the document should be submitted again after being signed.
14. “Sign and Return the Attached Form”
Scenario: When requesting that an attached form be signed and returned.
Example 1: “Please sign and return the attached form by the end of the day.”
Example 2: “We need you to sign and return the attached form at your earliest convenience.”
Explanation: This phrase clearly specifies that the attached form should be signed and returned.
15. “Please Provide Your Signature and Send It Back”
Scenario: When asking for a signature and return of a document.
Example 1: “Please provide your signature and send it back to us.”
Example 2: “After signing, provide your signature and send the document back.”
Explanation: This request clearly indicates the need for a signature and the return of the document.
16. “Kindly Sign and Forward the Document”
Scenario: When needing the document to be signed and forwarded.
Example 1: “Kindly sign and forward the document to us.”
Example 2: “After signing, please forward the document back to us.”
Explanation: “Forward” is another term for “send” or “return,” used here to request the signed document.
17. “Please Complete the Signing and Return the Document”
Scenario: When the document needs to be fully signed and returned.
Example 1: “Please complete the signing and return the document to us.”
Example 2: “Once you have completed the signing, kindly return the document.”
Explanation: This phrase emphasizes both the need to complete signing and the return of the document.
18. “Sign and Return the Enclosed Document”
Scenario: When requesting a signed return of an enclosed document.
Example 1: “Please sign and return the enclosed document at your earliest convenience.”
Example 2: “We need you to sign and return the enclosed document as soon as possible.”
Explanation: This request specifies that the enclosed document should be signed and returned.
19. “Please Sign and Submit the Form Back to Us”
Scenario: When requesting both signing and submitting of a form.
Example 1: “Please sign and submit the form back to us.”
Example 2: “Once signed, submit the form back to us.”
Explanation: This phrase makes it clear that the form should be both signed and submitted.
20. “Kindly Affix Your Signature and Re-send”
Scenario: When requesting the document to be signed and re-sent.
Example 1: “Kindly affix your signature and re-send the document.”
Example 2: “Please affix your signature to the document and re-send it.”
Explanation: “Re-send” indicates that the document needs to be sent again after being signed.
21. “Please Sign and Return as Soon as Possible”
Scenario: When you need the document signed and returned urgently.
Example 1: “Please sign and return as soon as possible.”
Example 2: “We need you to sign and return the document as soon as possible.”
Explanation: This request emphasizes urgency in returning the signed document.
22. “Sign and Send Back the Completed Form”
Scenario: When a form needs to be signed and sent back.
Example 1: “Please sign and send back the completed form.”
Example 2: “After signing, send back the completed form.”
Explanation: This phrase specifies that the completed form should be signed and sent back.
23. “Please Endorse and Return the Agreement”
Scenario: When requesting the signing (endorsement) and return of an agreement.
Example 1: “Please endorse and return the agreement attached.”
Example 2: “We need you to endorse and return the agreement at your earliest convenience.”
Explanation: “Endorse” is used here as a formal term for signing, with a request for return.
23. “Please Endorse and Return the Agreement”
Scenario: When requesting the signing (endorsement) and return of an agreement.
Example 1: “Please endorse and return the agreement attached.”
Example 2: “We need you to endorse and return the agreement at your earliest convenience.”
Explanation: “Endorse” is used here as a formal term for signing, with a request for return.
24. “Sign and Return the Attached Agreement”
Scenario: When needing an attached agreement to be signed and returned.
Example 1: “Please sign and return the attached agreement.”
Example 2: “After signing, return the attached agreement to us.”
Explanation: This straightforward request emphasizes the need to sign and return the attached agreement.
25. “Please Provide Your Signature and Return the Form”
Scenario: When requesting a signature and return of a form.
Example 1: “Please provide your signature and return the form to us.”
Example 2: “Once you have provided your signature, kindly return the form.”
Explanation: This request makes it clear that the form should be signed and then returned.
26. “Sign the Document and Re-submit”
Scenario: When asking for a signed document to be re-submitted.
Example 1: “Please sign the document and re-submit it.”
Example 2: “After signing, kindly re-submit the document.”
Explanation: “Re-submit” indicates that the document should be submitted again after being signed.
27. “Please Sign and Dispatch the Document Back”
Scenario: When you need the document signed and dispatched back.
Example 1: “Please sign and dispatch the document back to us.”
Example 2: “After signing, dispatch the document back.”
Explanation: “Dispatch” is used as an alternative to “send” or “return.”
28. “Affix Your Signature and Return Promptly”
Scenario: When requesting a prompt return of a signed document.
Example 1: “Please affix your signature and return promptly.”
Example 2: “Once signed, kindly return the document promptly.”
Explanation: This phrase emphasizes the need for promptness in returning the signed document.
29. “Please Sign and Forward the Attached Paperwork”
Scenario: When needing attached paperwork signed and forwarded.
Example 1: “Please sign and forward the attached paperwork.”
Example 2: “After signing, forward the attached paperwork to us.”
Explanation: “Forward” is used to request the signed paperwork to be sent back.
30. “Sign and Return the Signed Document”
Scenario: When you need a document to be signed and returned.
Example 1: “Please sign and return the signed document.”
Example 2: “After signing, return the signed document to our office.”
Explanation: This phrase is a direct request for the document to be signed and returned.
31. Fill Out and Return Promptly
Scenario: When requesting that a form or document be completed and returned as quickly as possible.
Example 1: “Please fill out and return promptly so we can process your request without delay.”
Example 2: “Kindly fill out and return promptly to ensure your registration is confirmed on time.”
Explanation: This phrase emphasizes the importance of completing and sending back a document quickly to avoid delays in processing or next steps.
32. Complete and Dispatch Back
Scenario: When requesting that a document or form be filled out and sent back in a timely manner.
Example 1: “Please complete and dispatch back the form by the end of the day for immediate processing.”
Example 2: “Kindly complete and dispatch back the agreement as soon as possible to move forward with the project.”
Explanation: This phrase is a formal way of asking someone to fill out and return a document, often used in business or official communication to stress the importance of timely action.
33. Fill In and Return to Us
Scenario: When requesting that a form or document be completed and sent back to the requester.
Example 1: “Please fill in and return to us by the end of the week so we can finalize the process.”
Example 2: “Kindly fill in and return to us at your earliest convenience to avoid any delays.”
Explanation: This phrase is a polite request asking someone to complete a form or document and send it back, usually within a specified time frame.
Conclusion
Choosing the right phrase to request a signed document can impact the clarity and tone of your communication. Whether you use “Kindly Sign and Send Back” or “Affix Your Signature and Return Promptly,” ensure that your message is clear and courteous. Tailor your request to suit the urgency and formality of the situation to achieve the best results.
Hi! I’m Zadie-Smith, the author of Grammar Glides. I create easy-to-follow resources to help you master English grammar with confidence. Join me on my website for tips and tools to make your English learning journey smooth and enjoyable!
