30 Other Ways to Say “FYI”

“Here are alternative phrases you can use instead of ‘FYI’ in professional and casual communication.”

In both professional and casual communication, the abbreviation “FYI” is commonly used to provide information or updates. However, using varied expressions can help you communicate the same message with a bit more clarity or formality, depending on the context. Whether you’re writing an email, having a conversation with colleagues, or just letting someone know about something, switching up your language can help keep your communication engaging and suited to the tone of the situation.

Other Ways to Say “FYI”

1. “Just to Let You Know”

Scenario: Used when you want to share information in a straightforward manner.
Example 1: “Just to let you know, the meeting has been rescheduled to 3 PM.”
Example 2: “Just to let you know, I’ve forwarded your request to the team.”
Explanation: This phrase is simple and clear, making it a suitable alternative to “FYI” in both professional and casual conversations.

2. “For Your Information”

Scenario: Formal, typically used in emails or official communication.
Example 1: “For your information, the deadline for the project has been extended.”
Example 2: “For your information, the office will be closed on Friday.”
Explanation: This is a more formal version of “FYI” and is commonly used in business settings when providing important updates or information.

3. “I Wanted to Bring to Your Attention”

Scenario: When you want to emphasize the importance of the information.
Example 1: “I wanted to bring to your attention that the budget review is scheduled for next week.”
Example 2: “I wanted to bring to your attention the upcoming changes in the policy.”
Explanation: This phrase helps direct attention to something significant and ensures the recipient takes note of it.

4. “Just a Heads Up”

Scenario: A casual way to notify someone in advance about something.
Example 1: “Just a heads up, we may be running a little late for the meeting.”
Example 2: “Just a heads up, the website will be down for maintenance later today.”
Explanation: This informal phrase is useful when you need to give someone advance notice or prepare them for something that’s coming up.

5. “For Your Reference”

Scenario: When you provide additional information for someone to look over later.
Example 1: “For your reference, I’ve attached the document containing all the details.”
Example 2: “For your reference, the link to the presentation is included below.”
Explanation: Often used when sharing resources or information that the recipient might need to refer to in the future.

6. “Just so You Know”

Scenario: A simple and informal way to share information.
Example 1: “Just so you know, the team meeting is at 4 PM today.”
Example 2: “Just so you know, I’ll be working from home tomorrow.”
Explanation: This phrase is easygoing and works well in casual conversations when you need to pass on a quick piece of information.

7. “I Thought You Might Like to Know”

Scenario: Used when sharing news that might interest someone.
Example 1: “I thought you might like to know that we’ve received positive feedback from the client.”
Example 2: “I thought you might like to know that your proposal was approved.”
Explanation: This is a friendly and engaging way to share news that could be of interest to the recipient.

8. “Please Be Aware”

Scenario: Often used in formal communication to highlight important information.
Example 1: “Please be aware that the office will be closed for the holidays next week.”
Example 2: “Please be aware that there may be delays due to the weather conditions.”
Explanation: This is a more serious and formal alternative to “FYI,” often used when delivering important information that requires attention.

9. “I Just Wanted to Inform You”

Scenario: Used when providing official or significant information.
Example 1: “I just wanted to inform you that the project deadline has been extended.”
Example 2: “I just wanted to inform you that the manager will be unavailable for the next few days.”
Explanation: This phrase is clear and professional, making it perfect for formal work environments.

10. “I Thought You Should Know”

Scenario: When you believe the information is important for someone to be aware of.
Example 1: “I thought you should know that there’s a new policy regarding remote work.”
Example 2: “I thought you should know that the meeting has been moved to next week.”
Explanation: This phrase shows that the information is important and something the recipient should be aware of.

Other Ways to Say “Hello Everyone”

11. “Just Wanted to Keep You Informed”

Scenario: A way to let someone know you’re keeping them updated.
Example 1: “Just wanted to keep you informed, we’ve updated the document with new changes.”
Example 2: “Just wanted to keep you informed, the shipment is expected to arrive tomorrow.”
Explanation: This is a polite and professional way to communicate updates and show that you’re keeping the recipient in the loop.

12. “In Case You Didn’t Know”

Scenario: Casual, often used for providing additional information that might not be widely known.
Example 1: “In case you didn’t know, the meeting location has changed.”
Example 2: “In case you didn’t know, the deadline for the assignment is Friday.”
Explanation: This phrase is informal and works well when providing something the recipient may not have been informed of yet.

13. “Just Thought You Might Want to Know”

Scenario: Casual and conversational, often used in informal settings.
Example 1: “Just thought you might want to know, I’m going to be out of the office tomorrow.”
Example 2: “Just thought you might want to know, we’re getting new software next week.”
Explanation: This phrase is conversational, making it suitable for casual exchanges where you just want to pass on a quick update.

14. “I Wanted to Make You Aware”

Scenario: When you want to ensure someone knows about a change or an update.
Example 1: “I wanted to make you aware that there will be a staff meeting at 2 PM.”
Example 2: “I wanted to make you aware of the recent changes to the project schedule.”
Explanation: This is a direct and clear way of making someone aware of important information.

15. “Just Sharing This with You”

Scenario: A lighthearted way to provide information without making it sound too formal.
Example 1: “Just sharing this with you, we’ve confirmed the new project timeline.”
Example 2: “Just sharing this with you, we’re launching a new feature on the website.”
Explanation: This phrase is casual, making it ideal for informal emails or messages where you simply want to share something without any pressure.

16. “For Your Consideration”

Scenario: When providing information that might require someone’s thought or approval.
Example 1: “For your consideration, we’ve attached the proposal for the upcoming project.”
Example 2: “For your consideration, here’s a detailed breakdown of the budget.”
Explanation: This phrase works well when you’re sharing something that needs the recipient’s attention or feedback.

17. “Just a Quick Update”

Scenario: Casual and brief communication, ideal for quick updates.
Example 1: “Just a quick update, the event has been rescheduled to next Tuesday.”
Example 2: “Just a quick update, we’ve completed the initial phase of the project.”
Explanation: This is a short and informal way to keep someone in the loop without making the message sound too formal.

18. “Thought You’d Appreciate This”

Scenario: When sharing information that might be of interest to the recipient.
Example 1: “Thought you’d appreciate this, the team has made significant progress on the project.”
Example 2: “Thought you’d appreciate this, the client has approved the new design.”
Explanation: This phrase is used when you think the information will be well-received or valued by the recipient.

19. “Just to Keep You Posted”

Scenario: To provide updates and let someone know you’re keeping them informed.
Example 1: “Just to keep you posted, the documents you requested are being processed.”
Example 2: “Just to keep you posted, we’re moving forward with the next phase of the project.”
Explanation: This phrase is informal but effective in ensuring someone knows you’re keeping them updated.

20. “In Regards to This”

Scenario: When referencing a specific topic or subject in the conversation.
Example 1: “In regards to this, we’ll be meeting tomorrow to discuss the project.”
Example 2: “In regards to this, I’ve attached the updated contract for your review.”
Explanation: A professional and direct way to introduce a topic or provide follow-up information.

21. “As a Reminder”

Scenario: When reminding someone of something important or upcoming.
Example 1: “As a reminder, the final deadline for the report is Friday.”
Example 2: “As a reminder, we have a meeting scheduled for 3 PM today.”
Explanation: This phrase is effective for ensuring someone is reminded of something they may have forgotten or need to act on.

22. “I Wanted to Mention”

Scenario: A softer way to introduce something important you want to share.
Example 1: “I wanted to mention that we’ve received feedback from the client.”
Example 2: “I wanted to mention that we will be out of the office next week.”
Explanation: This is a polite, informal way to add information to a conversation without sounding too abrupt.

23. “For Your Review”

Scenario: When providing something for someone to examine or assess.
Example 1: “For your review, I’ve attached the final draft of the report.”
Example 2: “For your review, here’s the list of recommended changes for the proposal.”
Explanation: This phrase is often used when sharing something that requires the recipient’s attention or feedback.

24. “Just So You’re Aware”

Scenario: A way to ensure someone knows about something without requiring action.
Example 1: “Just so you’re aware, the office will be closed on the national holiday.”
Example 2: “Just so you’re aware, the application deadline has been extended by a week.”
Explanation: This informal phrase helps to provide information without asking for any immediate response.

25. “In Case You Were Wondering”

Scenario: When answering a question that someone hasn’t explicitly asked yet.
Example 1: “In case you were wondering, the meeting has been pushed back to 3 PM.”
Example 2: “In case you were wondering, the new product launch is scheduled for next month.”
Explanation: A casual phrase often used when sharing information that answers a potential query.

26. “Just Passing This Along”

Scenario: When you forward information without adding much detail.
Example 1: “Just passing this along, the report you requested is attached.”
Example 2: “Just passing this along, here’s the update on the project status.”
Explanation: This phrase is useful when you are relaying information that someone else may find useful.

27. “Here’s What You Need to Know”

Scenario: A direct way to share crucial information.
Example 1: “Here’s what you need to know: the meeting starts at 10 AM tomorrow.”
Example 2: “Here’s what you need to know: we’ve made changes to the schedule.”
Explanation: This phrase is direct and used when providing essential information that the recipient needs to be aware of immediately.

28. “Just Wanted to Share”

Scenario: Informal way to share something without expecting a response.
Example 1: “Just wanted to share, we’ve launched the new website design.”
Example 2: “Just wanted to share that we’ll be offering a discount on all products next week.”
Explanation: This phrase is often used to share updates without demanding action, making it suitable for casual updates.

29. “In Case It Helps”

Scenario: When providing information that may be useful but isn’t urgent.
Example 1: “In case it helps, here’s the contact information for the vendor.”
Example 2: “In case it helps, I’ve attached the user manual for the software.”
Explanation: This phrase is polite and non-urgent, making it perfect for offering assistance when needed.

30. “By the Way”

Scenario: Casual way to mention something in passing, often used in informal settings.
Example 1: “By the way, the meeting has been moved to tomorrow.”
Example 2: “By the way, I’ve forwarded your email to the manager.”
Explanation: This informal phrase works well when adding information to a conversation without making it sound overly formal.

Why Should I Use Alternatives to “FYI” in Professional Communication?

Using alternatives to “FYI” in professional communication can help you sound more polished and appropriate for the context. It helps convey the message clearly, and selecting the right phrase for the situation can improve how your communication is received. For example, phrases like “For your consideration” or “Just a quick update” can sound more professional depending on the scenario. By diversifying your language, you also avoid overusing one phrase, which might come across as repetitive or informal.

FAQs

1. What is the best way to replace “FYI” in formal emails?

To replace “FYI” in formal emails, use phrases like “For your information,” “Just to inform you,” or “Please note.” These alternatives sound more professional and convey the same message without being too casual.

2. How do I use “FYI” alternatives in casual conversations?

In casual conversations, you can use alternatives like “By the way,” “Just wanted to share,” or “For your reference.” These phrases are informal and friendly, suitable for less formal exchanges.

3. When is it appropriate to use “Just a heads up” instead of “FYI”?

“Just a heads up” is ideal when you want to provide a warning or alert someone to something important but not necessarily urgent. It’s a more informal way to say “FYI,” typically used when the information is useful for the person to know in advance.

4. Can I use these alternatives in both email and face-to-face communication?

Yes, many of the alternatives can be used both in emails and face-to-face communication. However, some are more suitable for written correspondence, like “For your review,” while others, like “By the way,” are better suited for casual, spoken interactions.

5. Does using alternatives to “FYI” make me sound more professional?

Yes, using alternatives to “FYI” can make your communication sound more thoughtful and professional. It shows that you are choosing the right words for the context and paying attention to the tone of your message.

Conclusion

In conclusion, while “FYI” is a common phrase used to provide information, there are numerous alternatives that can help you communicate more clearly and effectively. If you’re in a formal work setting or a casual conversation, using the right phrase helps to convey the intended message and tone. From simple phrases like “Just to let you know” to more formal expressions like “For your reference,” choosing the appropriate alternative ensures that your communication feels intentional and engaging.