When drafting formal communications, especially in business or official settings, the phrase “I am writing to inform you” often serves as a starting point. However, there are numerous other ways to convey the same message with varying levels of formality and tone.
This guide explores 30 alternative phrases to “I am writing to inform you,” offering a range of expressions suited to different contexts.
1. “I Wanted to Let You Know”
Scenario: Informal or semi-formal communication.
- Example 1: “I wanted to let you know about the upcoming meeting.”
- Example 2: “Just a heads-up, I wanted to let you know about the schedule change.”
Explanation: This phrase is more conversational and approachable, making it suitable for less formal situations.
2. “I’d Like to Bring to Your Attention”
Scenario: Formal communication where you need to highlight important information.
- Example 1: “I’d like to bring to your attention the recent policy updates.”
- Example 2: “Please note, I’d like to bring to your attention the deadline changes.”
Explanation: This phrase adds a level of formality and emphasizes the importance of the information being shared.
3. “I’m Reaching Out to Share”
Scenario: Informal or friendly communication.
- Example 1: “I’m reaching out to share some exciting news about the project.”
- Example 2: “I’m reaching out to share the updated guidelines.”
Explanation: This phrase is friendly and can be used in less formal settings or when trying to establish a personal connection.
4. “I’m Writing to Update You On”
Scenario: Providing updates or changes in information.
- Example 1: “I’m writing to update you on the status of your application.”
- Example 2: “I’m writing to update you on the latest project developments.”
Explanation: This phrase focuses on providing an update, making it clear that the purpose of the communication is to inform about recent changes or progress.
5. “Please Be Advised That”
Scenario: Formal or official communication.
- Example 1: “Please be advised that the office will be closed on Friday.”
- Example 2: “Please be advised that the new procedure is effective immediately.”
Explanation: This phrase is formal and authoritative, suitable for official notices or important updates.
6. “I’m Notifying You About”
Scenario: Formal notification of important information.
- Example 1: “I’m notifying you about the changes to our meeting schedule.”
- Example 2: “I’m notifying you about the new policy implementation.”
Explanation: This phrase is straightforward and formal, ideal for business settings where clear communication is crucial.
7. “I Wanted to Inform You Of”
Scenario: Informal or semi-formal communication.
- Example 1: “I wanted to inform you of the new team member joining us.”
- Example 2: “I wanted to inform you of the upcoming deadline change.”
Explanation: This phrase maintains a conversational tone while still conveying necessary information.
8. “Just to Let You Know”
Scenario: Casual or informal communication.
- Example 1: “Just to let you know, the report is due tomorrow.”
- Example 2: “Just to let you know, we’ve rescheduled the meeting.”
Explanation: This phrase is informal and friendly, suitable for quick updates or less formal interactions.
9. “I Wish to Advise You”
Scenario: Formal and courteous communication.
- Example 1: “I wish to advise you that the deadline has been extended.”
- Example 2: “I wish to advise you of the new company policy changes.”
Explanation: This phrase is formal and polite, ideal for professional settings where a courteous tone is appropriate.
Other Ways to Say “Looking Forward to Speaking with You”
10. “I’m Writing to Notify You”
Scenario: Formal notification of key information.
- Example 1: “I’m writing to notify you of the upcoming maintenance work.”
- Example 2: “I’m writing to notify you of the change in management.”
Explanation: This phrase is formal and to the point, making it suitable for business communication where clarity is essential.
11. “I’d Like to Inform You That”
Scenario: Formal or semi-formal communication.
- Example 1: “I’d like to inform you that your application has been approved.”
- Example 2: “I’d like to inform you that the meeting has been rescheduled.”
Explanation: This phrase is clear and formal, appropriate for professional settings where clear communication is required.
12. “I’m Writing to Advise You”
Scenario: Providing advice or important updates in a formal manner.
- Example 1: “I’m writing to advise you of the new guidelines for the project.”
- Example 2: “I’m writing to advise you of the changes in your account status.”
Explanation: This phrase is formal and suggests that the information is important and needs to be acknowledged.
13. “I’d Like to Bring to Your Notice”
Scenario: Formal communication emphasizing the importance of the information.
- Example 1: “I’d like to bring to your notice the upcoming deadline for submissions.”
- Example 2: “I’d like to bring to your notice the recent changes to the protocol.”
Explanation: This phrase is formal and emphasizes the need for the recipient to pay attention to the information.
14. “I’m Contacting You to Share”
Scenario: Semi-formal communication with a focus on sharing information.
- Example 1: “I’m contacting you to share the results of our recent meeting.”
- Example 2: “I’m contacting you to share the revised schedule for the project.”
Explanation: This phrase is semi-formal and suitable for various professional contexts where information sharing is necessary.
15. “I’m Informing You Of”
Scenario: Formal notification of key details.
- Example 1: “I’m informing you of the policy changes effective next month.”
- Example 2: “I’m informing you of the new procedures for the upcoming audit.”
Explanation: This phrase is formal and direct, suitable for official communications where clarity is required.
16. “For Your Information”
Scenario: Informal or semi-formal communication for providing additional details.
- Example 1: “For your information, the office will be closed on Monday.”
- Example 2: “For your information, the meeting has been moved to the afternoon.”
Explanation: This phrase is often used to provide additional details or updates in a less formal manner.
17. “Please Note That”
Scenario: Formal or business communication.
- Example 1: “Please note that all applications must be submitted by Friday.”
- Example 2: “Please note that the deadline for the report has been extended.”
Explanation: This phrase is formal and clear, suitable for providing important notices or updates.
18. “I Am Writing to Let You Know”
Scenario: Formal or semi-formal communication.
- Example 1: “I am writing to let you know about the new office hours.”
- Example 2: “I am writing to let you know about the recent policy updates.”
Explanation: This phrase is formal and direct, providing clear information to the recipient.
19. “I Would Like to Inform You”
Scenario: Formal communication where politeness is essential.
- Example 1: “I would like to inform you that your request has been processed.”
- Example 2: “I would like to inform you that the meeting has been rescheduled.”
Explanation: This phrase is polite and formal, making it appropriate for professional correspondence.
20. “I Am Reaching Out to Notify You”
Scenario: Semi-formal communication where you are actively sharing information.
- Example 1: “I am reaching out to notify you about the upcoming event.”
- Example 2: “I am reaching out to notify you of the changes to the policy.”
Explanation: This phrase combines formality with a proactive tone, suitable for professional updates.
21. “I Wanted to Advise You”
Scenario: Informal or semi-formal communication for providing advice or updates.
- Example 1: “I wanted to advise you about the upcoming deadline.”
- Example 2: “I wanted to advise you of the new meeting time.”
Explanation: This phrase is less formal but still conveys the intention to provide important information.
22. “I Am Contacting You Regarding”
Scenario: Formal communication related to specific matters.
- Example 1: “I am contacting you regarding the recent changes in your account.”
- Example 2: “I am contacting you regarding the updated project timeline.”
Explanation: This phrase is formal and specific, useful for addressing particular issues or updates.
23. “I Am Writing to Notify You About”
Scenario: Formal notification of specific details.
- Example 1: “I am writing to notify you about the changes to the schedule.”
- Example 2: “I am writing to notify you about the new policy implementation.”
Explanation: This phrase is formal and direct, making it suitable for official communications.
24. “I Wanted to Share With You”
Scenario: Informal or semi-formal communication for sharing news.
- Example 1: “I wanted to share with you the exciting results from our meeting.”
- Example 2: “I wanted to share with you the new project updates.”
Explanation: This phrase is conversational and friendly, suitable for informal interactions.
25. “I Am Writing to Inform You Of”
Scenario: Formal communication for conveying information.
- Example 1: “I am writing to inform you of the upcoming changes in policy.”
- Example 2: “I am writing to inform you of the new procedures for the audit.”
Explanation: This phrase is formal and clear, suitable for conveying significant information.
26. “I Am Reaching Out to Inform You”
Scenario: Semi-formal communication for sharing important updates.
- Example 1: “I am reaching out to inform you about the revised guidelines.”
- Example 2: “I am reaching out to inform you of the changes to the meeting schedule.”
Explanation: This phrase combines formality with a proactive tone, suitable for updates.
27. “I Wanted to Make You Aware Of”
Scenario: Informal or semi-formal communication.
- Example 1: “I wanted to make you aware of the changes to the report deadline.”
- Example 2: “I wanted to make you aware of the new team member joining us.”
Explanation: This phrase is less formal and suitable for providing information in a friendly manner.
28. “I Am Informing You That”
Scenario: Formal communication where clarity is key.
- Example 1: “I am informing you that the deadline has been moved.”
- Example 2: “I am informing you that the new policy is now in effect.”
Explanation: This phrase is direct and formal, making it clear that the information is important.
29. “I’m Writing to Alert You To”
Scenario: Formal notification of important details.
- Example 1: “I’m writing to alert you to the changes in the company policy.”
- Example 2: “I’m writing to alert you to the upcoming event.”
Explanation: This phrase is formal and emphasizes the need for the recipient’s attention.
30. “I’d Like to Bring to Your Attention That”
Scenario: Formal communication to highlight important information.
- Example 1: “I’d like to bring to your attention that the report is due tomorrow.”
- Example 2: “I’d like to bring to your attention the new security measures.”
Explanation: This phrase is formal and emphasizes the importance of the information being conveyed.
Conclusion
Selecting the appropriate phrase to communicate important information can set the tone for your message.
By choosing from these alternatives to “I am writing to inform you,” you can tailor your communication to fit the context and formality of the situation, ensuring your message is both clear and effective.
Hi! I’m Ethan-Matthews, author of Grammar Glides. I create engaging content to make learning English grammar simple and enjoyable. Join me to master the nuances of the language with ease and confidence.
