“Several alternatives to say ‘Just a Friendly Reminder’ while keeping your communication polite and effective.”
Reminding someone about something important or time-sensitive is part of our daily communication, whether in professional or personal settings. However, it’s essential to strike the right tone when sending reminders. Phrases like “Just a friendly reminder” are often overused, which can make them sound repetitive. Thankfully, there are plenty of alternatives that offer variety while still conveying the same message. In this post, we will explore several other ways to say “just a friendly reminder” to keep your reminders fresh and polite.
If you find yourself often using the same reminders in your messages, it’s time to spice up your communication style! This post will guide you through a variety of expressions you can use instead of “Just a friendly reminder” so that you can keep your messages clear, polite, and engaging.
By the end of this post, you will have a wide range of alternative phrases to use depending on the situation—whether you’re writing an email, sending a message, or even reminding someone face-to-face. These alternatives will help you adjust the tone, from casual to formal, ensuring you always sound courteous and professional.
1. A Gentle Reminder
Scenario: When you want to send a polite nudge.
Example 1: “A gentle reminder that your meeting is scheduled for 2 PM today.”
Example 2: “A gentle reminder to complete the form by Friday.”
Explanation: This phrase is polite and softens the reminder, making it less direct while still providing the necessary information.
2. Just a Quick Reminder
Scenario: When you want to give a brief reminder without being too formal.
Example 1: “Just a quick reminder, the deadline is tomorrow.”
Example 2: “Just a quick reminder, don’t forget to bring your ID.”
Explanation: This casual phrase is excellent for simple, short reminders without feeling overly stern.
3. Just Want to Remind You
Scenario: A personal way of reminding someone.
Example 1: “Just want to remind you about the team lunch tomorrow.”
Example 2: “Just want to remind you to RSVP by this evening.”
Explanation: This phrase is more conversational, making it ideal for informal settings or friendly reminders.
4. This is a Quick Heads-Up
Scenario: When you need to give a fast, casual reminder.
Example 1: “This is a quick heads-up that the project submission is due by 5 PM.”
Example 2: “This is a quick heads-up that the weather might affect our plans.”
Explanation: It’s direct but not too heavy, used for reminders that need attention quickly but don’t demand too much formality.
5. Just a Small Reminder
Scenario: When you want to convey that the reminder isn’t a big deal but is important.
Example 1: “Just a small reminder to check your email for the updates.”
Example 2: “Just a small reminder to send the report before the end of the day.”
Explanation: This phrase is casual and light, showing that the information is not urgent but still needs attention.
6. I Wanted to Remind You
Scenario: A more polite, formal reminder.
Example 1: “I wanted to remind you that the documents need to be submitted by tomorrow.”
Example 2: “I wanted to remind you about the meeting at 3 PM.”
Explanation: This expression is a little more formal than others and works well in professional or respectful settings.
7. Just a Heads-Up
Scenario: A very casual way of reminding someone.
Example 1: “Just a heads-up, the report is due this Friday.”
Example 2: “Just a heads-up, I’ll need your feedback by the end of the week.”
Explanation: This is a casual, non-invasive reminder that works best in relaxed environments or when communicating with colleagues or friends.
8. For Your Information
Scenario: When giving a reminder without sounding too direct.
Example 1: “For your information, the event starts at 7 PM.”
Example 2: “For your information, the office will be closed on Monday.”
Explanation: Often used in more formal contexts, this phrase is a gentle way to pass along a reminder without the direct tone of other phrases.
9. Just a Quick Note
Scenario: A more casual way to remind someone.
Example 1: “Just a quick note, the deadline has been extended.”
Example 2: “Just a quick note, you’ll need to bring your own lunch tomorrow.”
Explanation: This phrase is often used in emails or informal communication, providing a gentle reminder in a friendly way.
10. Just to Make Sure You Remember
Scenario: To double-check that the person remembers an important detail.
Example 1: “Just to make sure you remember, the conference call starts at 9 AM.”
Example 2: “Just to make sure you remember, the documents are due tomorrow.”
Explanation: This phrase adds a personal touch, ensuring the recipient acknowledges the reminder and stays on track.
11. Just a Little Reminder
Scenario: When you need to keep the reminder light and friendly.
Example 1: “Just a little reminder, the meeting is at 10 AM.”
Example 2: “Just a little reminder, please complete your part of the report.”
Explanation: This is similar to “Just a quick reminder,” offering a nonchalant and warm approach to reminding someone.
12. Wanted to Give You a Reminder
Scenario: A polite and slightly formal way of reminding.
Example 1: “Wanted to give you a reminder that the submission is due tomorrow.”
Example 2: “Wanted to give you a reminder about the lunch event on Friday.”
Explanation: This phrase is slightly more formal and works well for professional or respectful communication.
13. Don’t Forget
Scenario: A simple, direct reminder.
Example 1: “Don’t forget to pick up the tickets.”
Example 2: “Don’t forget your presentation for the meeting tomorrow.”
Explanation: This phrase is straightforward and to the point, often used in casual settings or when reminding someone about something easy to forget.
Other Ways to Say Just in Case
14. A Friendly Nudge
Scenario: When you want to gently remind someone about something they might be overlooking.
Example 1: “Here’s a friendly nudge to submit your report by Friday.”
Example 2: “A friendly nudge, don’t forget to update the team on your progress.”
Explanation: This phrase is informal and polite, making it perfect for lighthearted reminders in professional settings.
15. A Quick Reminder
Scenario: When you need to keep it short and direct.
Example 1: “A quick reminder, the meeting starts in 15 minutes.”
Example 2: “A quick reminder, we need to finalize the document by tomorrow.”
Explanation: This phrase is useful when you don’t want to be too wordy but still want to make sure the recipient remembers something important.
16. Just an Update
Scenario: When you want to update someone on something they may have forgotten.
Example 1: “Just an update, the deadline for your report is extended.”
Example 2: “Just an update, we’ve moved the meeting to 3 PM.”
Explanation: This phrase works well for letting someone know new information or to remind them about a change. It’s soft yet informative.
17. Just Wanted to Touch Base
Scenario: When you want to check in or remind someone about something.
Example 1: “Just wanted to touch base, don’t forget about the meeting tomorrow.”
Example 2: “Just wanted to touch base to remind you of the office holiday schedule.”
Explanation: It’s a friendly, casual reminder that is often used in professional contexts or when following up on something.
18. Just Checking In
Scenario: A casual way to remind someone of something.
Example 1: “Just checking in to remind you about the client presentation.”
Example 2: “Just checking in, the form needs to be submitted by tomorrow.”
Explanation: It’s informal and slightly conversational, ideal for emails or texts in friendly settings.
19. A Little Nudge
Scenario: When you need to remind someone in a gentle and polite way.
Example 1: “Here’s a little nudge to submit your final draft.”
Example 2: “Just a little nudge, please confirm your availability for the event.”
Explanation: This is a friendly, non-intrusive phrase that encourages action without being too forceful.
20. Wanted to Remind You of
Scenario: A formal or polite way of reminding someone of something.
Example 1: “Wanted to remind you of the important updates in the project.”
Example 2: “Wanted to remind you of the meeting at 4 PM today.”
Explanation: This expression conveys respect and is useful when reminding colleagues or clients in more professional settings.
21. Just Making Sure You Remember
Scenario: When you want to confirm that the recipient remembers a task.
Example 1: “Just making sure you remember to complete the report by Friday.”
Example 2: “Just making sure you remember the team meeting at noon.”
Explanation: This phrase is casual and effective for gently confirming that someone hasn’t forgotten a task.
22. Just Want to Keep You in the Loop
Scenario: When you want to inform someone while reminding them about something.
Example 1: “Just want to keep you in the loop, the project deadline is coming up.”
Example 2: “Just want to keep you in the loop, the schedule has been updated.”
Explanation: This is a more conversational reminder that not only informs but also ensures the recipient stays informed.
23. A Friendly Reminder to Keep in Mind
Scenario: A reminder that offers advice or a small piece of guidance.
Example 1: “A friendly reminder to keep in mind the deadline for the final submission.”
Example 2: “A friendly reminder to keep in mind your presentation tomorrow.”
Explanation: This phrase is gentle and considerate, helping to ensure that the recipient is aware of important details.
24. Just Thought I’d Remind You
Scenario: When you want to remind someone in a very casual and easygoing way.
Example 1: “Just thought I’d remind you that the store closes at 6 PM.”
Example 2: “Just thought I’d remind you about the event this weekend.”
Explanation: This casual reminder is lighthearted and non-imposing, making it great for informal conversations.
25. Thought I’d Give You a Heads-Up
Scenario: When you want to inform someone about something they should be prepared for.
Example 1: “Thought I’d give you a heads-up that the meeting may run late.”
Example 2: “Thought I’d give you a heads-up, you’ll need to prepare some additional documents.”
Explanation: This phrase prepares someone for something upcoming, offering a helpful reminder.
26. A Small Reminder
Scenario: A brief and casual reminder.
Example 1: “A small reminder that the office will be closed on Monday.”
Example 2: “A small reminder to bring your laptop to the meeting.”
Explanation: This phrase is nonchalant, ideal for light reminders that don’t require immediate attention but are still important.
27. In Case You Forgot
Scenario: When you want to remind someone in a non-judgmental way.
Example 1: “In case you forgot, the payment is due by the end of the day.”
Example 2: “In case you forgot, we have a team lunch at 1 PM.”
Explanation: This is a friendly reminder, which gently suggests that something may have slipped their mind.
28. Just to Let You Know
Scenario: A neutral and informative reminder.
Example 1: “Just to let you know, the meeting has been rescheduled to Thursday.”
Example 2: “Just to let you know, the system will be down for maintenance tomorrow.”
Explanation: A neutral phrase suitable for professional and formal reminders, often used to inform someone about changes or updates.
29. In Case You Missed It
Scenario: A reminder that highlights something that may have been overlooked.
Example 1: “In case you missed it, the meeting is scheduled for 10 AM.”
Example 2: “In case you missed it, we need your approval by the end of the day.”
Explanation: This phrase works well when you’re trying to ensure the recipient is aware of something they may not have noticed.
30. Just a Reminder for You
Scenario: A simple reminder, often used in professional or casual settings.
Example 1: “Just a reminder for you, the deadline is coming up.”
Example 2: “Just a reminder for you, please confirm the details of the meeting.”
Explanation: This straightforward phrase is commonly used to offer a quick reminder without over-complicating the message.
How can I sound less repetitive when giving reminders in professional settings?
To avoid sounding repetitive, try varying your reminder phrases, such as using alternatives like “A gentle nudge,” “Just a heads-up,” “In case you missed it,” or “Just a quick update.” This will help keep your communication fresh and engaging while still being clear and polite.
Key Insight
- Can I use “Just a reminder” in professional emails?
Yes, “Just a reminder” is appropriate in professional emails, especially when used for gentle reminders about deadlines, meetings, or important tasks. - Is “Just a heads-up” too casual for business communications?
“Just a heads-up” is generally informal, but it’s fine for friendly business emails or internal team communications. For formal settings, you might prefer more neutral alternatives. - How can I remind someone without sounding too pushy?
Use softer phrases like “Just a friendly reminder,” “A gentle nudge,” or “I wanted to remind you” to keep your tone polite and non-pushy. - When should I use “Just to let you know” instead of other phrases?
“Just to let you know” is ideal for neutral, informative reminders, particularly in professional or formal contexts where you’re simply passing along information. - What’s the best way to remind someone about a deadline?
You can use phrases like “A quick reminder,” “Just a gentle reminder,” or “Just to keep you updated” to remind someone about a deadline while keeping the tone friendly and professional.
Conclusion
Sending reminders doesn’t have to be repetitive or boring. By using a variety of alternative phrases to “Just a friendly reminder,” you can keep your communication fresh, engaging, and respectful. Whether you’re in a professional setting or a casual conversation, these different phrases allow you to gently nudge someone without sounding pushy. By applying these alternatives, you’ll ensure that your reminders are both polite and effective, helping you communicate more clearly and professionally in all situations.
Hi! I’m Ethan-Matthews, author of Grammar Glides. I create engaging content to make learning English grammar simple and enjoyable. Join me to master the nuances of the language with ease and confidence.
