Effective communication often involves varying your language to suit different contexts and audiences. Instead of repeatedly using the phrase “Just to let you know,” you can utilize various alternatives that convey the same message with a fresh tone.
This article explores different ways to communicate updates or information, each with examples and explanations to help you choose the best phrase for your situation.
1. For Your Information
Scenario: Informing a colleague about a meeting schedule change.
Example 1: “For your information, the meeting has been moved to 3 PM tomorrow.”
Example 2: “For your information, the new office address is now on the company website.”
Explanation: This phrase is formal and straightforward, suitable for professional settings where clarity is paramount.
2. I Wanted to Inform You
Scenario: Updating a team about a new policy.
Example 1: “I wanted to inform you that the company policy on remote work has been updated.”
Example 2: “I wanted to inform you about the new deadline for the project.”
Explanation: This phrase adds a personal touch and is versatile enough for both formal and informal communications.
3. Just a Heads-Up
Scenario: Alerting a friend about a schedule change.
Example 1: “Just a heads-up, the concert starts an hour earlier than planned.”
Example 2: “Just a heads-up, there might be traffic on the way to the event.”
Explanation: This informal and casual phrase is ideal for quick updates or warnings in personal contexts.
4. I Thought You Should Know
Scenario: Sharing important news with a coworker.
Example 1: “I thought you should know that the client approved the new design.”
Example 2: “I thought you should know about the upcoming team-building activity.”
Explanation: This phrase indicates that the information is important and relevant, suitable for both professional and personal use.
5. Please Be Aware
Scenario: Notifying a client about a change in service hours.
Example 1: “Please be aware that our service hours will change starting next month.”
Example 2: “Please be aware that the maintenance work on the website will occur this weekend.”
Explanation: This formal phrase is effective for communicating updates that require the recipient’s attention.
6. I Just Wanted to Let You Know
Scenario: Informing a colleague about an upcoming deadline.
Example 1: “I just wanted to let you know that the report is due next Friday.”
Example 2: “I just wanted to let you know that the project review has been scheduled for Monday.”
Explanation: This phrase is polite and slightly informal, making it suitable for various communication settings.
7. This is to Notify You
Scenario: Updating a vendor about a change in order details.
Example 1: “This is to notify you that the delivery date has been rescheduled.”
Example 2: “This is to notify you that we’ve updated the order specifications.”
Explanation: This formal phrase is used to communicate significant changes or updates in professional settings.
Other Ways to Say “For Your Reference”
8. I Wanted to Make You Aware
Scenario: Notifying a team member about a new procedure.
Example 1: “I wanted to make you aware of the new procedure for handling client inquiries.” Example 2: “I wanted to make you aware that we have new safety guidelines.”
Explanation: This phrase adds a personal touch while emphasizing the importance of the information.
9. Here’s an Update
Scenario: Providing progress details on a project.
Example 1: “Here’s an update: We’ve completed the initial draft of the report.”
Example 2: “Here’s an update on the project timeline: We’re on track for the next phase.”
Explanation: This phrase is clear and direct, suitable for keeping others informed about ongoing developments.
10. Just So You Know
Scenario: Informing a friend about a change in plans.
Example 1: “Just so you know, we’ve moved the dinner reservation to 8 PM.”
Example 2: “Just so you know, the movie starts earlier than we originally thought.”
Explanation: This casual phrase is perfect for informal communications and friendly updates.
11. I Wanted to Share
Scenario: Updating a client about the status of their request.
Example 1: “I wanted to share that your request has been processed successfully.”
Example 2: “I wanted to share that we’ve received your feedback and are addressing it.”
Explanation: This phrase conveys a willingness to keep the recipient informed and engaged.
12. I Thought You Might Like to Know
Scenario: Informing a colleague about a new opportunity.
Example 1: “I thought you might like to know that there’s a new project opportunity.”
Example 2: “I thought you might like to know about the upcoming training seminar.”
Explanation: This phrase suggests that the information could be of interest or benefit to the recipient.
13. Just for Your Reference
Scenario: Providing additional details about a meeting.
Example 1: “Just for your reference, here are the details of the upcoming team meeting.” Example 2: “Just for your reference, I’ve attached the revised agenda.”
Explanation: This formal phrase is used to provide information or documentation that may be useful.
14. I Wanted to Bring to Your Attention
Scenario: Highlighting an important change in a project.
Example 1: “I wanted to bring to your attention the recent changes in the project scope.” Example 2: “I wanted to bring to your attention that we need additional resources.”
Explanation: This phrase emphasizes the importance of the information being shared.
15. Please Note
Scenario: Notifying a team about new company guidelines.
Example 1: “Please note that the new company guidelines will take effect next month.” Example 2: “Please note that our office will be closed for maintenance this weekend.”
Explanation: This formal phrase ensures that important updates are communicated clearly.
16. Just a Quick Note
Scenario: Sharing a minor update about a task.
Example 1: “Just a quick note that the task deadline has been extended by two days.” Example 2: “Just a quick note that we’ve made a small change to the meeting agenda.”
Explanation: This casual phrase is ideal for brief updates or reminders.
17. Here’s What You Need to Know
Scenario: Providing essential details about a policy update.
Example 1: “Here’s what you need to know about the new benefits plan.”
Example 2: “Here’s what you need to know about the upcoming changes in the schedule.”
Explanation: This phrase conveys important information clearly and directly.
18. I Wanted to Let You Know About
Scenario: Informing a partner about a schedule change.
Example 1: “I wanted to let you know about the change in our project timeline.”
Example 2: “I wanted to let you know about the new deadline for the submission.”
Explanation: This polite phrase is suitable for both formal and informal communications.
19. Just a Friendly Reminder
Scenario: Reminding a colleague about an upcoming deadline.
Example 1: “Just a friendly reminder that the report is due next Monday.”
Example 2: “Just a friendly reminder about the team meeting tomorrow at 10 AM.”
Explanation: This informal phrase is ideal for casual reminders and updates.
20. I Wanted to Make Sure You Knew
Scenario: Ensuring a team member is aware of a change.
Example 1: “I wanted to make sure you knew about the revised deadline.”
Example 2: “I wanted to make sure you knew about the new procedure for submitting reports.”
Explanation: This phrase indicates that the information is important and needs to be acknowledged.
21. Here’s Some Important Information
Scenario: Providing details about a new company policy.
Example 1: “Here’s some important information regarding the new company policy.”
Example 2: “Here’s some important information about the upcoming changes in office hours.”
Explanation: This phrase emphasizes the significance of the update and ensures that it’s taken seriously.
22. Just Wanted to Pass This Along
Scenario: Sharing news about a recent achievement.
Example 1: “Just wanted to pass this along: Our team won the award for best project.” Example 2: “Just wanted to pass this along: We’ve successfully completed the initial phase of development.”
Explanation: This casual phrase is suitable for informal updates and sharing good news.
23. I Thought You Should Be Aware
Scenario: Alerting a team about a change in work hours.
Example 1: “I thought you should be aware that there will be a change in our work hours starting next week.”
Example 2: “I thought you should be aware of the upcoming changes in the project deadlines.”
Explanation: This phrase indicates that the information is important and relevant, suitable for both professional and personal contexts.
24. Just a Note to Let You Know
Scenario: Providing information about a minor change.
Example 1: “Just a note to let you know that the meeting location has changed.”
Example 2: “Just a note to let you know that the deadline for the task has been extended.”
Explanation: This straightforward phrase is ideal for quick updates and minor changes.
25. I Thought You Might Like to Hear
Scenario: Informing a colleague about a new opportunity.
Example 1: “I thought you might like to hear that there’s a new project opening up.”
Example 2: “I thought you might like to hear about the upcoming training session.”
Explanation: This friendly phrase suggests that the information could be of interest and is likely to be appreciated.
26. Just to Keep You Informed
Scenario: Updating a client about the status of their order.
Example 1: “Just to keep you informed, the project is on track and should be completed by Friday.”
Example 2: “Just to keep you informed, we’ve finished the initial review of your application.”
Explanation: This formal phrase is used for providing regular updates and ensuring the recipient stays informed.
27. Wanted to Pass On This Info
Scenario: Sharing new information with a colleague.
Example 1: “Wanted to pass on this info: The meeting has been rescheduled for next week.” Example 2: “Wanted to pass on this info: The new policy takes effect from next month.”
Explanation: This informal phrase is effective for casual communication and quick updates.
28. Here’s What I Wanted to Tell You
Scenario: Providing details about a new procedure.
Example 1: “Here’s what I wanted to tell you: We have updated the procedure for handling customer inquiries.”
Example 2: “Here’s what I wanted to tell you: The deadline for the report has been moved to next week.”
Explanation: This phrase is direct and clear, ensuring that the recipient understands the information being conveyed.
29. Just an FYI
Scenario: Notifying a friend about a schedule change.
Example 1: “Just an FYI, the movie starts at 7 PM instead of 8 PM.”
Example 2: “Just an FYI, we have changed the dinner reservation to 9 PM.”
Explanation: This informal and brief phrase is ideal for casual communications and quick updates.
30. Wanted to Keep You Posted
Scenario: Providing an update on a project’s progress.
Example 1: “Wanted to keep you posted: The project is progressing well and should be completed on time.”
Example 2: “Wanted to keep you posted: We’ve made significant progress on the development phase.”
Explanation: This phrase is polite and engaging, suitable for both professional and informal contexts.
Conclusion
Effective communication is key to maintaining clarity and engagement in both professional and personal settings. By using these alternatives to “Just to let you know,” you can tailor your message to suit different contexts and audiences.
Whether you need a formal approach or a casual touch, these phrases offer versatile options to enhance your communication.
Hi! I’m Lauren Reynolds, the author of Grammar Glides. I create easy-to-follow content that helps you master English with confidence. Let’s make learning English simple and enjoyable together!
