Introduction
Need a fresh way to communicate important updates? Here are 30 professional alternatives to “please be advised” to elevate your tone!
In professional writing, “please be advised” often introduces crucial information. While effective, its overuse can sound monotonous. If you want to keep your communication sharp and engaging, here are 30 ways to diversify your language. Each phrase will help you relay important information with clarity and professionalism.
1. Kindly note
Scenario: Informing a client about a change in payment terms.
Example 1: Kindly note that your payment terms have been updated as of August 1, 2024.
Example 2: Kindly note that your invoice is due within 30 days of the issue date.
Explanation: “Please Be Advised” is a courteous and formal way to bring attention to essential details. It conveys respect while ensuring the recipient understands the importance of the message.
2. Please take note
Scenario: Notifying employees of a policy change.
Example 1: Please take note that the company’s work-from-home policy has been revised.
Example 2: Please take note that all team meetings will now be held on Mondays.
Explanation: “Please take note” highlights specific information the reader needs to remember. It strikes a professional tone and is perfect for directives or announcements.
3. Be informed
Scenario: Sending an official announcement regarding upcoming maintenance.
Example 1: Be informed that the system will undergo scheduled maintenance on Saturday at 9 AM.
Example 2: Be informed that the office will be closed for renovations next week.
Explanation: “Be informed” is a concise, formal phrase that serves well in direct communication, especially when relaying instructions or critical updates.
4. This is to inform you
Scenario: Providing notice about a new company initiative.
Example 1: This is to inform you that we are launching a new sustainability program next quarter.
Example 2: This is to inform you that your requested data will be shared by the end of the week.
Explanation: This phrase is straightforward and commonly used in formal letters or memos. It ensures clarity, leaving no ambiguity in the message.
5. Please be aware
Scenario: Advising customers about potential delays.
Example 1: Please be aware that delivery times may be extended due to high demand.
Example 2: Please be aware that the office will be closed on public holidays.
Explanation: “Please be aware” works well when alerting someone to possible outcomes or when providing cautionary information. It maintains a polite tone while conveying urgency.
6. Take notice
Scenario: Alerting colleagues about a temporary procedure change.
Example 1: Take notice that the check-in process will be different this week.
Example 2: Take notice of the new protocols in place for meeting room reservations.
Explanation: “Take notice” is more direct and works well when you need to emphasize attention to a change or update. It’s ideal for situations that require immediate acknowledgment.
Other Ways to Say “I Don’t Care”
7. Please be advised
Scenario: Sending a formal memo about compliance regulations.
Example 1: Please be advised that all employees must complete the compliance training by September 15.
Example 2: Please be advised that new health and safety measures are now in effect.
Explanation: This phrase is the classic option for formal communication. It’s authoritative and polite but can feel repetitive, so using alternatives can freshen up your tone.
8. Let it be known
Scenario: Publishing a public statement regarding an event.
Example 1: Let it be known that the annual company gala has been moved to October.
Example 2: Let it be known that parking will be restricted during the construction period.
Explanation: “Let it be known” adds a formal and assertive tone to announcements, making it ideal for public or official statements.
9. You are hereby notified
Scenario: Sending a legal notice or formal agreement.
Example 1: You are hereby notified that your tenancy agreement will be terminated as of October 31.
Example 2: You are hereby notified that your appeal has been accepted.
Explanation: This phrase is particularly useful in legal or highly formal contexts where a strong, unambiguous tone is required. It ensures the reader understands the seriousness of the notice.
10. Please take into consideration
Scenario: Reminding a team about deadlines and their importance.
Example 1: Please take into consideration the time needed for review when submitting your reports.
Example 2: Please take into consideration the current workload when planning your projects.
Explanation: This phrase is polite and suggests that the recipient should think carefully about the information or advice being given, making it great for collaborative or advisory settings.
11. It is important to note
Scenario: Communicating crucial instructions for an upcoming project.
Example 1: It is important to note that all submissions must be completed by Friday.
Example 2: It is important to note that the team leader will be unavailable next week.
Explanation: This phrase adds a level of seriousness to the information, encouraging the recipient to prioritize the details being shared.
12. Please bear in mind
Scenario: Sending an internal memo about new company policies.
Example 1: Please bear in mind that the new policy on remote work will be effective starting next month.
Example 2: Please bear in mind that project timelines are subject to change based on resource availability.
Explanation: “Please bear in mind” is a considerate way to remind someone of a detail or request, often used when you want the recipient to be mindful of the information.
Let’s continue with the additional H2 headings, scenarios, examples, and explanations.
13. Please be mindful
Scenario: Advising team members to consider certain factors in decision-making.
Example 1: Please be mindful of budget constraints when planning the next event.
Example 2: Please be mindful of the impact these changes may have on staff morale.
Explanation: “Please be mindful” encourages consideration of the implications or factors involved in a decision. It’s a respectful way to remind someone to think carefully.
14. For your information
Scenario: Sharing additional details with a client or partner.
Example 1: For your information, the project timeline has been revised to account for delays.
Example 2: For your information, our office will be closed next Friday for maintenance.
Explanation: “For your information” is a neutral way to share facts or updates without expecting immediate action. It is often used in both formal and informal communication.
15. You should be aware
Scenario: Providing important safety instructions to staff.
Example 1: You should be aware that the fire alarm system will be tested on Wednesday.
Example 2: You should be aware of the new evacuation routes posted around the building.
Explanation: “You should be aware” adds a level of urgency and is ideal when communicating critical updates that require attention or adherence.
16. We would like to inform you
Scenario: Sending a customer notification about service changes.
Example 1: We would like to inform you that your subscription plan has been updated.
Example 2: We would like to inform you that the terms of service have changed.
Explanation: This phrase is formal yet personable, making it suitable for customer-facing communications. It ensures the recipient feels informed without a sense of imposition.
17. It is to be noted
Scenario: Mentioning key points in a detailed report.
Example 1: It is to be noted that all figures in the report are subject to audit.
Example 2: It is to be noted that the data provided reflects only the first quarter.
Explanation: “It is to be noted” is a more formal way to direct attention to a specific detail, commonly used in reports, legal documents, or academic papers.
18. You are encouraged to note
Scenario: Sending a friendly reminder to colleagues about best practices.
Example 1: You are encouraged to note the importance of backing up your files regularly.
Example 2: You are encouraged to note the new procedures for handling customer complaints.
Explanation: This phrase conveys a suggestion rather than a directive, making it ideal for promoting good practices or behaviors in a supportive environment.
19. Please be conscious of
Scenario: Offering advice on workload management.
Example 1: Please be conscious of the time constraints when planning your tasks for the week.
Example 2: Please be conscious of the deadlines as you prioritize your work.
Explanation: “Please be conscious of” is a gentle way to remind someone to remain aware of a particular issue or factor, particularly when managing responsibilities or expectations.
20. We would like to bring to your attention
Scenario: Bringing a procedural update to an employee’s notice.
Example 1: We would like to bring to your attention the new code of conduct.
Example 2: We would like to bring to your attention the updated holiday schedule.
Explanation: This phrase introduces important information in a formal but approachable way. It’s ideal for directing attention to policy changes or new information.
21. It is important to be aware
Scenario: Informing new hires about company safety policies.
Example 1: It is important to be aware that all employees must complete safety training before starting.
Example 2: It is important to be aware that emergency exits are located on every floor.
Explanation: “It is important to be aware” highlights the significance of the information, especially when it relates to safety or compliance.
22. We would like to notify you
Scenario: Sending an official update to clients about service downtime.
Example 1: We would like to notify you that there will be scheduled maintenance this weekend.
Example 2: We would like to notify you that your account has been successfully updated.
Explanation: This phrase is formal and polite, often used for official notifications where the recipient needs to be made aware of changes or events.
23. This serves as a reminder
Scenario: Reminding an employee about an upcoming deadline.
Example 1: This serves as a reminder that your performance review is scheduled for Friday.
Example 2: This serves as a reminder that the project proposal is due by the end of the day.
Explanation: This phrase is useful for follow-up communications, reinforcing previously shared information in a formal tone.
24. You are informed
Scenario: Notifying a group of stakeholders about a project update.
Example 1: You are informed that the meeting has been rescheduled to next Monday.
Example 2: You are informed that the quarterly report will be available by the end of the week.
Explanation: “You are informed” is a more passive form of communication, often used when the sender needs to convey information without expecting a direct response.
25. Be advised
Scenario: Alerting employees about a security breach.
Example 1: Be advised that there has been a security breach in the system, and passwords should be updated immediately.
Example 2: Be advised that the office will be closed tomorrow due to severe weather conditions.
Explanation: “Be advised” is a direct, no-nonsense phrase that still maintains a formal tone. It’s ideal for urgent or important notifications.
26. We wish to inform you
Scenario: Announcing a positive development to clients.
Example 1: We wish to inform you that our new product line will be available next month.
Example 2: We wish to inform you that your recent request has been approved.
Explanation: This phrase is slightly more formal and often carries a positive or neutral tone, making it well-suited for announcements or good news.
27. You should take note
Scenario: Giving a warning about potential consequences.
Example 1: You should take note that failure to meet the deadline will result in delays.
Example 2: You should take note that penalties may apply for late submissions.
Explanation: “You should take note” conveys a sense of caution, often used to ensure the recipient understands the potential risks or consequences of inaction.
28. It is worth mentioning
Scenario: Adding relevant information during a discussion.
Example 1: It is worth mentioning that this policy has been in place for the last five years.
Example 2: It is worth mentioning that this feature was highly requested by our customers.
Explanation: This phrase is great for introducing additional context or background information in a conversation, without making it sound too formal.
29. We are writing to inform you
Scenario: Sending a formal letter regarding an employment status update.
Example 1: We are writing to inform you that your employment contract has been renewed for another year.
Example 2: We are writing to inform you that your request for a transfer has been approved.
Explanation: This phrase is typically used in formal letters or emails and is often accompanied by detailed information. It’s polite and professional, making it ideal for official correspondence.
30. Please acknowledge
Scenario: Requesting confirmation that an email has been received.
Example 1: Please acknowledge receipt of this email to confirm the changes in your account.
Example 2: Please acknowledge the updated delivery schedule at your earliest convenience.
Explanation: “Please acknowledge” is a request for confirmation or receipt of information. It’s polite but implies that a response is expected.
Conclusion
When communicating important information, choosing the right phrase can enhance the clarity and tone of your message. From “Kindly note” to “Please acknowledge,” each alternative allows you to replace “please be advised” with more engaging, varied expressions.
These alternatives will help you maintain a professional, polite, and clear communication style in any formal or informal situation.
Hi! I’m Jane Austen, the author of Grammar Glides. I make English learning simple and fun, helping you master grammar with ease!
