“Master the art of email communication with more engaging alternatives to ‘please forward this email.'”
In professional communication, clarity and courtesy are essential, especially when requesting someone to pass along information. Instead of relying on the phrase “please forward this email,” there are numerous alternatives that convey the same message in a more varied and engaging way. Whether you’re communicating with colleagues, clients, or superiors, switching up your wording can make your emails sound more professional and thoughtful.
Your choice of words can also set the tone of your message, showing that you appreciate the recipient’s effort. The alternatives I’ll share in this article aim to help you maintain a positive tone while achieving the same result—getting your email where it needs to go. Keep reading to find creative and effective ways to ask someone to forward an email.
1. “Could You Pass This Along?”
Scenario: When asking a colleague to share information with another department.
Example 1: “Could you pass this along to the finance team for their review?”
Example 2: “I think this information would be helpful for HR. Could you pass this along to them?”
Explanation:This phrase is polite and direct, suggesting that the information is worth sharing without demanding it. It’s casual enough for everyday use but still maintains professionalism.
2. “Feel Free to Share This Email”
Scenario: When giving permission to share with anyone who might benefit.
Example 1: “Feel free to share this email with anyone on your team who might find it useful.”
Example 2: “If you think this is relevant, feel free to share this email with other stakeholders.”
Explanation:This phrasing removes pressure by giving the recipient the choice to share the information if they find it valuable, which can be more motivating.
3. “Can You Relay This Information?”
Scenario: When asking someone to convey details to another person or group.
Example 1: “Can you relay this information to the project team?”
Example 2: “I’d appreciate it if you could relay this information to our partners.”
Explanation:
Using “relay” adds a sense of professionalism and implies that the details need careful communication, often used in formal settings.
4. “Would You Mind Sending This To…”
Scenario: When you want to ensure the email reaches a specific person.
Example 1: “Would you mind sending this to Sarah so she’s in the loop?”
Example 2: “Would you mind sending this to the marketing department?”
Explanation:This phrase is polite and considerate, using “would you mind” to soften the request, making it more of a suggestion than a directive.
5. “Please Share This With the Team”
Scenario: When the information is relevant to a group within the organization.
Example 1: “Please share this with the team before the end of the week.”
Example 2: “I think the team would benefit from this insight. Please share this email with them.”
Explanation:This alternative is straightforward and emphasizes that the information is beneficial for the team, prompting a quick action.
6. “Could You Make Sure This Reaches…”
Scenario: When you need confirmation that the email is received by a specific person.
Example 1: “Could you make sure this reaches the head of the department?”
Example 2: “Can you make sure this reaches everyone involved in the project?”
Explanation:This wording implies the importance of the email and adds a layer of responsibility to ensure it reaches the intended recipient.
7. “Would You Be Able to Forward This?”
Scenario: When making a polite request to a colleague.
Example 1: “Would you be able to forward this to the IT team?”
Example 2: “I’d appreciate it if you could forward this to our regional office.”
Explanation:
This phrase is a courteous way to ask someone to send the email on your behalf, allowing them to agree without feeling pressured.
8. “Can You Send This Over To…”
Scenario: When aiming to keep the tone casual but clear.
Example 1: “Can you send this over to John when you get a chance?”
Example 2: “When you have a moment, can you send this over to the customer service team?”
Explanation:“Send this over” is more relaxed than “forward,” making it suitable for informal workplace communication or when you have a good rapport with the recipient.
9. “I’d Appreciate It If You Could Share This”
Scenario: When you want to express gratitude in advance for the action.
Example 1: “I’d appreciate it if you could share this with the management team.”
Example 2: “I’d be grateful if you could share this with our partners.”
Explanation:This phrasing conveys appreciation and makes the request feel less demanding, fostering a positive tone.
10. “Please Distribute This Email To…”
Scenario: When you need to reach multiple people through one contact.
Example 1: “Please distribute this email to all relevant team members.”
Example 2: “Can you please distribute this email to the network group?”
Explanation:This alternative is suitable for formal communication, indicating that the email should reach a broader audience.
11. “Can You Get This to the Right Person?”
Scenario: When you are unsure who the final recipient should be.
Example 1: “Can you get this to the right person in the logistics team?”
Example 2: “I’m not sure who handles this, but could you get this to the right person?”
Explanation:This request is polite and acknowledges that the recipient might have more information about the appropriate contact, showing trust in their judgment.
12. “Please Forward This to Anyone Who Needs It”
Scenario: When the information is open to multiple recipients.
Example 1: “Please forward this to anyone who needs this information on their projects.”
Example 2: “Feel free to forward this to anyone who might benefit from these details.”
Explanation:This phrase leaves the decision to the recipient, giving them autonomy to determine who should see the email.
13. “Could You Help Me Send This Along?”
Scenario: When requesting assistance in sharing information.
Example 1: “Could you help me send this along to the design team?”
Example 2: “I’d appreciate it if you could help me send this along to our contacts.”
Explanation:This request feels collaborative, emphasizing that the recipient’s assistance is valued.
14. “Do You Mind Passing This to…”
Scenario: When aiming to keep the tone light and informal.
Example 1: “Do you mind passing this to Mike when you have a chance?”
Example 2: “Do you mind passing this to the admin team for me?”
Explanation:“Do you mind” is a soft phrase that makes the request sound more like a favor than a directive, which can be more persuasive.
15. “I Would Be Grateful If You Could Send This”
Scenario: When expressing gratitude and politeness in a professional context.
Example 1: “I would be grateful if you could send this to our legal department.”
Example 2: “I’d be grateful if you could send this to our partners before the deadline.”
Explanation:This phrase is formal and shows appreciation, making it suitable for professional emails or when the recipient is doing you a favor.
16. “Please Ensure This Email Reaches…”
Scenario: When the content is sensitive or important, and you need assurance.
Example 1: “Please ensure this email reaches the compliance officer.”
Example 2: “I’d appreciate it if you ensure this email reaches the key stakeholders.”
Explanation:This wording emphasizes the importance of the message and the need for it to reach the correct recipient without error.
17. “Could You Direct This to the Correct Person?”
Scenario: When you’re not sure who the appropriate contact is.
Example 1: “Could you direct this to the correct person who handles contracts?”
Example 2: “I’m not certain who is in charge, but could you direct this to the correct individual?”
Explanation:This question acknowledges that the recipient might have more information about the appropriate contact, showing trust in their judgment.
18. “Can You Forward This to the Concerned Parties?”
Scenario: When the content is relevant to specific individuals or departments.
Example 1: “Can you forward this to the concerned parties in our team?”
Example 2: “This might be important for the finance team; can you forward it to them?”
Explanation:This phrase is formal and directs the recipient’s attention to those who would most benefit from the email, making it clear and purposeful.
9. “Please Pass This On to…”
Scenario: When you want to ensure the information reaches the right individual or group.
Example 1: “Please pass this on to the legal team for review.”
Example 2: “If possible, please pass this on to anyone who might need this update.”
Explanation:”Pass this on” is a friendly yet professional way to ask someone to share information. It maintains politeness while keeping the request simple and clear.
20. “I Would Appreciate If You Could Pass This Along”
Scenario: When expressing appreciation in advance for a small favor.
Example 1: “I would appreciate if you could pass this along to the finance department.”
Example 2: “I would appreciate it if you could pass this along to the IT team.”
Explanation:This phrase emphasizes gratitude, which can encourage the recipient to take action. It’s particularly useful when you’re asking someone to do something that isn’t urgent but still important.
Other Ways to Say See You Then
21. “Would You Mind Sharing This With…”
Scenario: When you’re seeking assistance in distributing information.
Example 1: “Would you mind sharing this with the operations team?”
Example 2: “If it’s not too much trouble, could you share this with your department?”
Explanation:
“Would you mind” is a polite way of making a request, offering a softer approach. It helps the request feel less like a command and more like a courteous favor.
22. “Can You Direct This to…”
Scenario: When you need to send specific information to someone in another department or group.
Example 1: “Can you direct this to the HR team for processing?”
Example 2: “Can you direct this to John for further handling?”
Explanation:“Direct this to” is a formal way of requesting someone to pass along an email, ensuring that the information reaches the right person. It adds a layer of professionalism to your communication.
23. “Please Route This to…”
Scenario: When directing an email to a specific team or department.
Example 1: “Please route this to the customer service team for follow-up.”
Example 2: “Could you route this to the team working on the new project?”
Explanation:”Route this to” implies that the email should be passed on through an official channel or process, giving the request a more procedural tone. It’s useful in formal work environments.
24. “I Would Be Thankful If You Could Forward This”
Scenario: When you want to express a higher level of appreciation.
Example 1: “I would be thankful if you could forward this to the marketing team.”
Example 2: “I’d be thankful if you could forward this to our clients for review.”
Explanation:This phrase communicates deep appreciation for the effort involved, making it more likely that the recipient will act promptly and positively.
25. “Would It Be Possible to Forward This to…”
Scenario: When making a polite and somewhat formal request.
Example 1: “Would it be possible to forward this to the design department?”
Example 2: “Would it be possible for you to forward this to the executive team?”
Explanation:This alternative is polite and somewhat formal, which is ideal for professional or hierarchical communication. It’s a respectful way of asking without demanding.
26. “I Would Be Grateful If You Could Send This On”
Scenario: When you want to make your request sound humble and appreciative.
Example 1: “I would be grateful if you could send this on to the regional managers.”
Example 2: “I’d appreciate it if you could send this on to the project team.”
Explanation:This phrase conveys gratitude, making it a thoughtful way to ask someone to forward an email. It’s polite and encourages cooperation.
27. “Please Ensure This Gets To…”
Scenario: When you need confirmation that the right person has received the email.
Example 1: “Please ensure this gets to the procurement team by the end of the day.”
Example 2: “Could you ensure this gets to the project manager before the meeting?”
Explanation:”Ensure this gets to” emphasizes the importance of the email reaching the correct person. It’s suitable for situations where timely delivery is essential.
28. “Can You Take Care of Forwarding This?”
Scenario: When asking someone to handle forwarding the email on your behalf.
Example 1: “Can you take care of forwarding this to the development team?”
Example 2: “Can you take care of forwarding this to the executive assistants?”
Explanation:This phrase positions the recipient as the one responsible for taking action. It’s polite and gives them a sense of control over the task.
29. “Would You Kindly Forward This To…”
Scenario: When making a very polite request.
Example 1: “Would you kindly forward this to the IT support team?”
Example 2: “Would you kindly forward this to the appropriate department?”
Explanation:“Would you kindly” adds an extra layer of politeness and is often used in formal business settings to soften a request. It’s perfect when you want to sound very courteous.
30. “Could You Share This With the Relevant Parties?”
Scenario: When you’re asking someone to forward the email to those who need the information.
Example 1: “Could you share this with the relevant parties who need to review this?”
Example 2: “Could you share this with the people in your department who might benefit from it?”
Explanation:This phrasing is polite and professional, focusing on the individuals who need the information rather than simply passing the email along.
Important Question with Answer
Q: What is the most effective way to request someone to forward an email in a formal business setting?
A: In a formal business setting, using phrases like “Would you kindly forward this to…” or “I would appreciate it if you could share this with…” is highly effective. These alternatives are polite, clear, and respectful, ensuring that your request is both courteous and professional. This tone helps foster good relationships while ensuring your message is taken seriously.
Conclusion
Mastering the art of email communication is crucial for maintaining professionalism in the workplace. By using a variety of phrases to ask someone to forward an email, you can keep your communication fresh, polite, and effective. The alternatives shared in this article are designed to help you express your requests in a more engaging and thoughtful manner.
Whether you’re in a formal or informal setting, selecting the right words can enhance your message and ensure that it reaches the right people in the right way. Next time you need to ask someone to pass along information, try using one of these alternatives for a more professional touch!
Hi! I’m Lauren Reynolds, the author of Grammar Glides. I create easy-to-follow content that helps you master English with confidence. Let’s make learning English simple and enjoyable together!
