“Effective communication is essential in professional settings, and selecting the right phrasing can enhance your message.“
In any business or professional setting, communication plays a pivotal role in maintaining clarity and professionalism. One phrase that frequently appears in emails, memos, and official documents is “please note.” While it’s a useful phrase, overuse can make your communication sound repetitive or overly formal.
The good news is, there are many professional alternatives that can help you convey the same message while adding variety to your writing. In this article, we’ll explore other ways to say ‘please note’ and discuss when to use each alternative, providing you with practical options to refine your communication.
1. Kindly Be Aware
Scenario: Used to inform someone politely of important details.
Example 1: “Kindly be aware that the meeting time has been changed.”
Example 2: “Kindly be aware that all team members must submit their reports by Friday.”
Explanation: “Kindly be aware” is a polite and professional way to bring attention to something important. It’s ideal for formal situations where you want to convey respect while ensuring the recipient understands the significance of the message.
2. Please Be Advised
Scenario: Often used in formal business correspondence to offer advice or a recommendation.
Example 1: “Please be advised that the office will be closed next Monday.”
Example 2: “Please be advised that we have updated our policy regarding refunds.”
Explanation: This alternative is more formal than “please note” and is typically used in official notices or when offering advice. It conveys professionalism while alerting the recipient to important information.
3. For Your Information
Scenario: Commonly used to share important updates or facts.
Example 1: “For your information, the deadline for submissions has been extended.”
Example 2: “For your information, the new guidelines are now available on the intranet.”
Explanation: “For your information” (often abbreviated as FYI) is a direct way to share relevant information without the need for further action. It is less formal than some other alternatives but still professional.
4. Please Be Informed
Scenario: Used when communicating updates or significant changes.
Example 1: “Please be informed that the project will be delayed by two weeks.”
Example 2: “Please be informed that the deadline has been moved to Friday afternoon.”
Explanation: This phrase is formal and professional, often used in situations where you want to ensure the recipient is clearly informed of an update or change.
5. Take Note
Scenario: A casual yet professional alternative, often used to highlight key points.
Example 1: “Take note that the conference has been rescheduled to next month.”
Example 2: “Take note that all team members need to attend the meeting on Thursday.”
Explanation: “Take note” is slightly less formal but still professional. It works well for emails or messages where you’re trying to draw attention to an important point without sounding overly stiff.
6. I Would Like to Bring to Your Attention
Scenario: Used when you need to highlight something important for the recipient to consider.
Example 1: “I would like to bring to your attention that the deadline has changed.”
Example 2: “I would like to bring to your attention the new policy changes.”
Explanation: This phrase is formal and detailed, making it ideal for more serious matters or when you want to provide a little more context to the information you’re sharing.
7. Please Take Note
Scenario: A polite and professional phrase, often used to emphasize important information.
Example 1: “Please take note of the new office hours starting next week.”
Example 2: “Please take note that all emails must be answered within 24 hours.”
Explanation: “Please take note” is similar to “please note” but offers a softer, more considerate tone. It’s perfect when you want the recipient to pay close attention to something.
8. Let Me Bring to Your Attention
Scenario: Used to politely introduce a piece of critical information.
Example 1: “Let me bring to your attention the new guidelines for the project.”
Example 2: “Let me bring to your attention the upcoming changes in the schedule.”
Explanation: This phrase is commonly used in formal writing and meetings to draw someone’s focus to important points, while maintaining a professional tone.
9. Please Keep in Mind
Scenario: Used to remind someone of an important detail or point.
Example 1: “Please keep in mind that the office will be closed on Friday for the holiday.”
Example 2: “Please keep in mind that the new rules will apply starting next week.”
Explanation: This phrase works well when you’re providing a gentle reminder or asking someone to remember a specific piece of information.
10. Just a Reminder
Scenario: Used to gently remind someone about a specific action or detail.
Example 1: “Just a reminder, the presentation is scheduled for tomorrow at noon.”
Example 2: “Just a reminder, please submit your timesheets by Friday.”
Explanation: While this phrase is less formal than some others, it’s a great way to remind someone of important details in a courteous manner.
11. As a Reminder
Scenario: Used in a professional context to bring attention back to a previously mentioned point.
Example 1: “As a reminder, the meeting will begin promptly at 10:00 AM.”
Example 2: “As a reminder, all team members must complete the training by next week.”
Explanation: “As a reminder” is another polite phrase to ensure someone doesn’t forget an important task or deadline. It’s suitable for both formal and informal professional settings.
12. I Wanted to Highlight
Scenario: Used when you want to emphasize a particular point.
Example 1: “I wanted to highlight that the project deadline has been moved.”
Example 2: “I wanted to highlight the importance of meeting the compliance standards.”
Explanation: “I wanted to highlight” is perfect when you need to focus on a key point or detail. It adds a sense of importance to the message without sounding overly formal.
13. It’s Important to Note
Scenario: Used to underline the significance of a detail or change.
Example 1: “It’s important to note that all invoices should be submitted by the 15th.”
Example 2: “It’s important to note that the policies will be updated next month.”
Explanation: This phrase is typically used when you need to ensure that something critical is understood and acknowledged by the recipient.
14. Please Take into Consideration
Scenario: Used when you want the recipient to factor something into their decision-making process.
Example 1: “Please take into consideration the extended deadline when planning your tasks.”
Example 2: “Please take into consideration the new budget before making any decisions.”
Explanation: “Please take into consideration” is formal and appropriate for professional contexts where you’re asking someone to reflect on certain points or factors.
15. For Your Reference
Scenario: Used when you want to provide something for the recipient to refer to later.
Example 1: “For your reference, I’ve attached the meeting agenda.”
Example 2: “For your reference, here is the summary of our last discussion.”
Explanation: This phrase is used when you want to provide additional materials or information that might be useful for the recipient.
16. Kindly Note
Scenario: A polite alternative, commonly used in professional correspondence.
Example 1: “Kindly note that the client meeting has been rescheduled.”
Example 2: “Kindly note that your payment is due by the end of the month.”
Explanation: “Kindly note” is often used in formal emails and documents. It’s a courteous way to draw attention to something important.
17. Be Sure to
Scenario: Used when emphasizing the importance of paying attention to something specific.
Example 1: “Be sure to check the updated guidelines before submitting your report.”
Example 2: “Be sure to arrive early for the meeting tomorrow.”
Explanation: “Be sure to” adds a sense of urgency and importance to the message, making it clear that the recipient should not overlook the detail.
18. I Would Like to Inform You
Scenario: Used in formal communication to present essential information.
Example 1: “I would like to inform you that the meeting has been postponed.”
Example 2: “I would like to inform you of a change in our policy.”
Explanation: This phrase is a formal way to communicate a specific point or update. It conveys professionalism and a level of respect toward the recipient.
19. Kindly Be Informed
Scenario: Typically used when you want to formally notify someone of an update or change.
Example 1: “Kindly be informed that the seminar will begin at 9 AM sharp.”
Example 2: “Kindly be informed that your application has been processed successfully.”
Explanation: “Kindly be informed” is an extremely polite and formal way to convey important information. It’s often used in business correspondence, legal matters, and formal notifications.
20. I Would Like to Draw Your Attention
Scenario: Ideal for when you want to highlight something important for the recipient to notice.
Example 1: “I would like to draw your attention to the revised schedule.”
Example 2: “I would like to draw your attention to the changes in our company policy.”
Explanation: This phrase is formal, allowing you to politely highlight a particular subject. It works best when you need to guide someone’s focus towards something specific.
21. Consider This
Scenario: Used when you want the recipient to think about or give weight to the information being presented.
Example 1: “Consider this as your reminder to submit the quarterly report.”
Example 2: “Consider this the final notice for the project deadline.”
Explanation: “Consider this” is a slightly informal way to bring attention to an important point, making it feel less stiff and more conversational.
22. I Would Like to Bring to Your Notice
Scenario: Used to ensure that someone is aware of a crucial point or update.
Example 1: “I would like to bring to your notice the new health and safety regulations.”
Example 2: “I would like to bring to your notice the upcoming staff training.”
Explanation: This is a formal phrase that works well in business and professional settings when you want to introduce a piece of critical information in a respectful manner.
23. Be Aware
Scenario: Informally used to call attention to something important.
Example 1: “Be aware that the client expects the report by tomorrow.”
Example 2: “Be aware that the office will be closed during the holiday season.”
Explanation: “Be aware” is less formal but still professional, making it suitable for situations where the recipient needs to understand the importance of the information.
24. Please Remember
Scenario: Commonly used when you need someone to keep something in mind or recall a previous point.
Example 1: “Please remember to bring your identification to the meeting.”
Example 2: “Please remember that the project submission deadline is next Friday.”
Explanation: “Please remember” is an easy-to-understand alternative that works well when offering a reminder about something the recipient may already be aware of.
25. Please Consider This
Scenario: Used when you want to encourage the recipient to consider a point before proceeding.
Example 1: “Please consider this information when making your decision.”
Example 2: “Please consider this when planning your next steps.”
Explanation: This phrase can be used to introduce additional information or advice that the recipient should take into account before making a decision.
26. I’d Like to Inform You of
Scenario: Used when you need to communicate something specific or important.
Example 1: “I’d like to inform you of the new procedures for time off requests.”
Example 2: “I’d like to inform you of the changes to the schedule for next week.”
Explanation: This phrase is casual but still formal enough for professional use, making it ideal for delivering important information without sounding too stiff.
27. I Would Like to Make You Aware
Scenario: A formal way to notify someone of something that they may need to know.
Example 1: “I would like to make you aware of the recent adjustments in the budget.”
Example 2: “I would like to make you aware of a policy change effective immediately.”
Explanation: This alternative is ideal when you need to provide important updates or news. It’s respectful and formal, making it suitable for official notices or formal emails.
28. Please Take Note of This
Scenario: Used to emphasize something that requires attention or action.
Example 1: “Please take note of the following requirements before submitting your application.”
Example 2: “Please take note of the changes in office hours for the upcoming holiday.”
Explanation: This phrase is a polite and formal way to ask the recipient to pay attention to something specific. It’s often used in instructions, reports, or emails.
29. It Is Important to Consider
Scenario: When you want to stress the significance of a particular piece of information.
Example 1: “It is important to consider the team’s feedback before proceeding with the project.”
Example 2: “It is important to consider the environmental impact of this decision.”
Explanation: This phrase underscores the importance of taking something into account. It’s formal and can be used when stressing the significance of a decision or action.
30. Please Keep in Mind
Scenario: Used to remind someone of something that should be considered during the decision-making process.
Example 1: “Please keep in mind that the meeting will begin promptly at 9 AM.”
Example 2: “Please keep in mind that all leave requests must be approved by your supervisor.”
Explanation: “Please keep in mind” is a polite, gentle reminder that is appropriate for business and formal communication. It serves as a helpful prompt without sounding too insistent.
Key Insight
What is the difference between “please note” and “please be informed”?
“Please note” is more commonly used for general updates, while “please be informed” is more formal and often used in professional or legal contexts.
Can I use “please remember” in business emails?
Yes, “please remember” is a polite reminder and is suitable for professional emails, especially when reminding someone of an earlier point or deadline.
Are there less formal alternatives to “please note”?
Yes, alternatives like “take note” and “just a reminder” are less formal but still appropriate for professional settings.
When should I use “please keep in mind”?
“Please keep in mind” is often used when offering advice or providing guidance, especially when you want someone to remember an important point during decision-making.
Is “for your information” too casual for formal business settings?
“For your information” is appropriate for most business settings but may be slightly less formal than other alternatives like “please be advised.” It is widely used in professional communication.
Wrap Up
To wrap up, knowing other ways to say ‘please note’ can help you communicate more effectively and professionally. Whether you’re looking for something formal like “please be advised,” or a more casual phrase like “just a reminder,” these alternatives can ensure that your message stands out and maintains a polished tone.
By choosing the right phrase for your specific context, you can ensure that your communication is both clear and professional. Remember, the key to effective communication is being mindful of your audience and selecting the most appropriate phrasing for your message. With these alternatives, you’ll enhance your communication and make your messages more engaging.
Hi! I’m Lauren Reynolds, the author of Grammar Glides. I create easy-to-follow content that helps you master English with confidence. Let’s make learning English simple and enjoyable together!
