“Professional and polite ways to refer to attachments in your emails, ensuring clarity and courtesy.”
Sometimes, using the phrase “Please see attached” in emails or messages can become repetitive or sound overly formal. In such cases, it’s useful to have other ways to convey the same message while maintaining a professional tone. Whether you’re sending documents, files, or additional details, there are several alternative phrases to consider that can help you sound more engaging and less repetitive.
1. “Kindly find the attached document”
Scenario: When sending important files that need attention.
Example 1:
“Kindly find the attached document outlining the project details.”
Example 2:
“I have attached the proposal for your review, kindly find it.”
Explanation: This phrase is polite and formal, commonly used in professional communication.
2. “I’ve attached the file for your reference”
Scenario: Sending files for someone to look over or review.
Example 1:
“I’ve attached the file for your reference regarding the upcoming meeting.”
Example 2:
“Please find attached the report for your reference.”
Explanation: This expression emphasizes that the attachment is meant to provide helpful information.
3. “Please find the attachment”
Scenario: A simple and direct way to refer to an attachment.
Example 1:
“Please find the attachment containing the updated schedule.”
Example 2:
“Attached is the file with all the necessary data; please find it.”
Explanation: A clear and straightforward phrase often used in both formal and informal communication.
4. “Attached is the document for your review”
Scenario: When you want the recipient to look over the attached file.
Example 1:
“Attached is the document for your review before tomorrow’s meeting.”
Example 2:
“Here is the file attached for your review regarding the new guidelines.”
Explanation: This phrase is helpful when you expect feedback or input from the recipient.
5. “The document is attached herewith”
Scenario: A formal way to refer to an attached document.
Example 1:
“The document is attached herewith for your consideration.”
Example 2:
“Herewith, I have attached the file for your reference.”
Explanation: This is a more formal and traditional expression often seen in official correspondence.
6. “Please see the attached file”
Scenario: A straightforward way to ask the recipient to review the file.
Example 1:
“Please see the attached file for more information on the project.”
Example 2:
“Kindly see the attached file for the detailed agenda of the meeting.”
Explanation: A simple and commonly used expression in both professional and casual settings.
7. “I have included the attachment for you”
Scenario: A casual way to mention an attachment.
Example 1:
“I have included the attachment for you, please let me know if you have any questions.”
Example 2:
“The document you requested is included as an attachment.”
Explanation: This phrase can make the communication feel slightly more personal and less formal.
8. “The file is attached for your perusal”
Scenario: When you want the recipient to look at the attached file carefully.
Example 1:
“The file is attached for your perusal regarding the updated guidelines.”
Example 2:
“Please find the file attached for your perusal.”
Explanation: This expression is typically used when you want the recipient to study or thoroughly review the file.
9. “Attached is the file you requested”
Scenario: When fulfilling a request for a file.
Example 1:
“Attached is the file you requested for the upcoming event.”
Example 2:
“Here is the attachment containing the information you asked for.”
Explanation: This phrase is commonly used when responding to someone’s request for a file or document.
10. “I have sent you the attachment”
Scenario: Informing someone that the attachment has been sent.
Example 1:
“I have sent you the attachment with the details for your review.”
Example 2:
“Please note that I have sent you the attachment containing the necessary files.”
Explanation: This is a direct way of informing the recipient about the attachment.
11. “You’ll find the attachment below”
Scenario: Referring to an attachment included within the email or message.
Example 1:
“You’ll find the attachment below with the final report.”
Example 2:
“Please see the attachment below for the latest updates.”
Explanation: A common phrase used in emails to draw attention to the attached file.
12. “The requested file is attached”
Scenario: When the recipient has asked for a specific file.
Example 1:
“The requested file is attached for your reference.”
Example 2:
“Here’s the file you requested, attached for your convenience.”
Explanation: This phrase ensures that the recipient knows they are receiving the exact file they asked for.
13. “I’ve enclosed the document”
Scenario: A polite way to mention the enclosed file or document.
Example 1:
“I’ve enclosed the document with all the details you asked for.”
Example 2:
“Please find the document I’ve enclosed for your convenience.”
Explanation: This is a formal and courteous way of referring to attachments, often used in business letters.
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14. “Here is the attached document”
Scenario: Providing the document directly.
Example 1:
“Here is the attached document for the meeting on Friday.”
Example 2:
“Attached is the document with the necessary updates for your review.”
Explanation: A clear and simple phrase often used in more direct communications.
15. “Please review the attached document”
Scenario: When requesting the recipient to look over the attachment.
Example 1:
“Please review the attached document and let me know if you have any concerns.”
Example 2:
“Attached is the proposal for your review.”
Explanation: A courteous way of asking the recipient to go over the attached document.
16. “For your information, the document is attached”
Scenario: When sending information that might be useful but doesn’t require immediate action.
Example 1:
“For your information, the document is attached outlining the new policies.”
Example 2:
“I’ve attached the document for your information regarding the changes.”
Explanation: This phrase is used when sending informational content that may not require immediate feedback.
17. “I’ve attached the relevant file”
Scenario: When sending a file that contains specific information requested.
Example 1:
“I’ve attached the relevant file with the data you requested.”
Example 2:
“The relevant file is attached with all the updated information.”
Explanation: This phrase emphasizes that the attachment contains important or requested information.
18. “As requested, please find the attached file”
Scenario: Fulfilling a request for a file or document.
Example 1:
“As requested, please find the attached file with the completed survey.”
Example 2:
“Please find the attached file as per your request.”
Explanation: This is a polite and formal way to acknowledge that the recipient’s request has been fulfilled.
19. “You’ll find the attachment enclosed”
Scenario: A polite way to refer to an attachment.
Example 1:
“You’ll find the attachment enclosed for your reference.”
Example 2:
“Please find the attachment enclosed with the updated report.”
Explanation: This is a slightly formal way to mention attachments in a polite manner.
20. “Please find the attached PDF”
Scenario: When referring to a specific file type.
Example 1:
“Please find the attached PDF with the instructions.”
Example 2:
“I’ve attached the PDF file with all the relevant details.”
Explanation: This specifies the type of file attached, which can be helpful for the recipient.
21. “Attached is the requested file”
Scenario: Providing the file that the recipient specifically requested.
Example 1:
“Attached is the requested file with all the necessary details.”
Example 2:
“Here is the requested file, please find it attached.”
Explanation: A simple and straightforward way to inform the recipient that their requested file is attached.
22. “The file is attached for your convenience”
Scenario: Offering a file for easy reference or use.
Example 1:
“The file is attached for your convenience in case you need it.”
Example 2:
“For your convenience, I’ve attached the file with the project details.”
Explanation: This emphasizes that the attachment is provided for the recipient’s ease and reference.
23. “I’ve sent the attached report”
Scenario: When you’ve already sent a report as an attachment.
Example 1:
“I’ve sent the attached report for your review.”
Example 2:
“Attached is the report I mentioned earlier.”
Explanation: A quick and informal way to refer to an attachment containing a report.
24. “You will find the attachment”
Scenario: Directing someone to the attachment.
Example 1:
“You will find the attachment with the requested files.”
Example 2:
“You will find the attachment with all the necessary details.”
Explanation: This phrase guides the recipient to the attached content.
25. “Here is the requested file attached”
Scenario: When delivering the exact file someone has asked for.
Example 1:
“Here is the requested file attached for your convenience.”
Example 2:
“Attached is the file you requested with the updated information.”
Explanation: This phrase ensures clarity when sending a requested file.
26. “I’ve attached the necessary information”
Scenario: Providing files containing required information.
Example 1:
“I’ve attached the necessary information for the project proposal.”
Example 2:
“Please see the attached file with the necessary details.”
Explanation: This phrase is used when sending essential information or documents.
27. “Here’s the attachment as promised”
Scenario: Following through on a promise to send a file.
Example 1:
“Here’s the attachment as promised with all the details.”
Example 2:
“As promised, here’s the attachment for your review.”
Explanation: A way to follow up on a previous commitment to send something.
28. “Please see the attached document for your records”
Scenario: When sending a file for someone to keep as a reference.
Example 1:
“Please see the attached document for your records.”
Example 2:
“I’ve attached the document for your records; let me know if you need further information.”
Explanation: This phrase indicates that the file is being provided for future reference or record-keeping.
29. “I’ve attached the necessary documents”
Scenario: When providing multiple attachments.
Example 1:
“I’ve attached the necessary documents for your review.”
Example 2:
“Please find the attached documents with all the information you need.”
Explanation: Used when sending multiple files or documents for review.
30. “Attached is the required file”
Scenario: When sending a file that is mandatory or required.
Example 1:
“Attached is the required file with all the requested data.”
Example 2:
“Here is the required file attached, as per your instructions.”
Explanation: This emphasizes that the attachment is essential and must be reviewed.
How can I politely refer to an attachment without sounding repetitive?
The key is to vary your phrasing depending on the context. Using phrases such as “Please find the attached file,” “I’ve attached the necessary documents,” or “Attached is the requested file” helps keep your communication fresh and polite.
FAQs
1. What does “attached herewith” mean?
“Attached herewith” is a formal way of saying that a document or file is included with the message for the recipient’s reference.
2. Is it necessary to mention the file type in the phrase?
It’s not always necessary, but it can be helpful when the attachment is a specific type of file, such as a PDF or Word document.
3. Can I use “please find attached” in casual emails?
Yes, “please find attached” can be used in both professional and casual emails, although it might sound a bit formal for very informal situations.
4. What is the best way to ask someone to review an attached document?
“Please review the attached document” is a polite and clear way to ask someone to look at the file you’ve sent.
5. How can I mention multiple attachments in a single email?
You can say, “I’ve attached the necessary documents” or “Please find the attached files” when referring to more than one document.
Conclusion
In any professional or personal communication, sharing attachments is a common task. Using alternative phrases like “please see the attached document” or “I have enclosed the file” not only sounds fresh but also maintains clarity in communication. By knowing various ways to refer to attachments, you ensure that your message is polite, professional, and clear, making your communication more efficient and respectful.
Hi! I’m Ethan-Matthews, author of Grammar Glides. I create engaging content to make learning English grammar simple and enjoyable. Join me to master the nuances of the language with ease and confidence.
