In professional and casual communication, varying your expressions can help convey messages more effectively. If you often use “Just to let you know,” exploring alternative phrases can enhance your communication.
Whether you’re sending an update, notifying someone of important information, or simply keeping someone informed, here are 30 alternative phrases you can use, complete with scenarios and examples.
For Your Information
Scenario: You are sending an update about a project status.
Example 1: “For your information, the project deadline has been extended by one week.” Example 2: “For your information, the meeting has been rescheduled to next Monday.”
Explanation: Use this phrase to provide information that is relevant for the recipient to be aware of, but that doesn’t necessarily require immediate action.
I Wanted to Inform You
Scenario: You need to notify a colleague about a change in policy.
Example 1: “I wanted to inform you that the policy on remote work has changed.” Example 2: “I wanted to inform you about the upcoming team-building event next week.”
Explanation: This phrase is useful for notifying someone of new or important information in a straightforward manner.
Please Be Advised
Scenario: You are alerting someone to a new guideline.
Example 1: “Please be advised that the deadline for submitting reports has been moved.” Example 2: “Please be advised that access to the server will be restricted during maintenance.”
Explanation: This phrase is formal and used to alert someone to important updates or changes they need to be aware of.
Just so You Know
Scenario: You are letting a friend know about a minor schedule change.
Example 1: “Just so you know, the dinner reservation is now at 7 PM instead of 6 PM.” Example 2: “Just so you know, the concert tickets have been delivered to my office.”
Explanation: This phrase is informal and often used in casual conversation to keep someone informed.
I Thought You Should Know
Scenario: You are sharing relevant information about a project.
Example 1: “I thought you should know that the client approved the new design.” Example 2: “I thought you should know that the software update is scheduled for tomorrow.”
Explanation: Use this phrase to share information that you believe is important for the recipient to be aware of.
Just a Heads-Up
Scenario: You are giving a brief notice about an upcoming change.
Example 1: “Just a heads-up, the office will be closed for maintenance this Friday.” Example 2: “Just a heads-up, we’ll need to reschedule our meeting due to a conflict.”
Explanation: This informal phrase is great for giving a quick notification about something that may affect the recipient.
For Your Awareness
Scenario: You are informing a team about a new procedure.
Example 1: “For your awareness, we have implemented a new filing system.” Example 2: “For your awareness, there will be a new process for expense approvals.”
Explanation: Use this phrase when you want to ensure the recipient is aware of changes or updates.
FYI
Scenario: You are sending a quick update via email.
Example 1: “FYI, the deadline for the project submission has been moved to next week.” Example 2: “FYI, the new team member will start on Monday.”
Explanation: This abbreviation is commonly used in informal communication to provide brief, relevant updates.
I Wanted to Make You Aware
Scenario: You need to notify a client about a delay.
Example 1: “I wanted to make you aware that there will be a slight delay in the delivery.” Example 2: “I wanted to make you aware of the changes to the shipping schedule.”
Explanation: This phrase is a more formal way of ensuring the recipient is informed about important updates.
I’m Letting You Know
Scenario: You are updating someone about a change in schedule.
Example 1: “I’m letting you know that the meeting time has been adjusted to 3 PM.” Example 2: “I’m letting you know that the project completion date has been revised.”
Explanation: This phrase is straightforward and useful for personal or professional updates.
Just to Keep You Posted
Scenario: You are providing an update on ongoing progress.
Example 1: “Just to keep you posted, the development team has completed the initial phase.” Example 2: “Just to keep you posted, the contract negotiations are progressing well.”
Explanation: This phrase is casual and used to provide updates on ongoing situations.
Other Ways to Ask “Would You Be Available?”
To Bring to Your Attention
Scenario: You need to highlight an important issue.
Example 1: “I wanted to bring to your attention that there is an error in the report.” Example 2: “To bring to your attention, we have received a complaint about the new policy.”
Explanation: Use this phrase to highlight issues or important information that requires attention.
I Wanted to Update You
Scenario: You are sharing progress on a project.
Example 1: “I wanted to update you on the status of the project.” Example 2: “I wanted to update you about the recent changes in the schedule.”
Explanation: This phrase is useful for providing updates and ensuring the recipient is informed about the latest developments.
Just to Inform You
Scenario: You are notifying someone about a new procedure.
Example 1: “Just to inform you, the new procedure will be implemented starting next month.” Example 2: “Just to inform you, the office will be closed for renovations next week.”
Explanation: This phrase is a simple and direct way to notify someone of important information.
For Your Notation
Scenario: You are providing a detail that needs to be recorded.
Example 1: “For your notation, the meeting has been moved to a different venue.” Example 2: “For your notation, the deadline for submissions has been extended.”
Explanation: Use this phrase when the recipient needs to make a note of the information provided.
Just an Update
Scenario: You are giving a quick status update.
Example 1: “Just an update, the client has approved the final draft.” Example 2: “Just an update, the new software has been successfully installed.”
Explanation: This casual phrase is useful for providing brief updates on ongoing matters.
To Inform You
Scenario: You are providing necessary details about a policy change.
Example 1: “I am writing to inform you of the new policy on remote work.” Example 2: “To inform you, the office hours will be adjusted starting next week.”
Explanation: Use this phrase to formally provide necessary information to someone.
To Let You Know
Scenario: You are sharing a key piece of information.
Example 1: “I just wanted to let you know that your request has been processed.” Example 2: “To let you know, the seminar has been postponed.”
Explanation: This phrase is informal and commonly used to keep someone informed about relevant information.
Please Note
Scenario: You need to highlight an important detail.
Example 1: “Please note that the deadline for the project is now next Friday.” Example 2: “Please note that the team will be on leave during the holiday season.”
Explanation: This phrase is used to draw attention to important details that the recipient should remember.
Just for Your Knowledge
Scenario: You are sharing information that is interesting but not urgent.
Example 1: “Just for your knowledge, we have implemented new software tools.” Example 2: “Just for your knowledge, the company is expanding its office space.”
Explanation: Use this phrase to share information that is informative but not immediately actionable.
For Your Records
Scenario: You are providing a document that needs to be filed.
Example 1: “For your records, here is the signed contract.” Example 2: “The attached document is provided for your records.”
Explanation: This phrase is used when the information needs to be kept for future reference.
For Your Review
Scenario: You need someone to check and provide feedback on a document.
Example 1: “Attached is the draft for your review.” Example 2: “Please review the attached report at your earliest convenience.”
Explanation: Use this phrase when requesting someone to examine and give feedback on a document.
To Keep You Informed
Scenario: You are providing regular updates on a project’s progress.
Example 1: “I am writing to keep you informed about the progress of the project.” Example 2: “To keep you informed, we have completed the initial testing phase.”
Explanation: This phrase is useful for maintaining ongoing communication about updates and progress.
As a Quick Update
Scenario: You are sending a brief update about an issue.
Example 1: “As a quick update, the system issue has been resolved.” Example 2: “As a quick update, the meeting agenda has been finalized.”
Explanation: Use this phrase for providing brief and timely updates on various matters.
To Update You
Scenario: You are informing someone about a recent development.
Example 1: “To update you, we have finalized the new marketing strategy.” Example 2: “To update you, the client has approved the final version of the design.”
Explanation: This phrase is straightforward and used to provide new information or changes.
To Notify You
Scenario: You are informing someone of a scheduled maintenance.
Example 1: “I am writing to notify you that the server will be down for maintenance this weekend.” Example 2: “To notify you, the office will be closed for the holiday on Monday.”
Explanation: Use this phrase for formal notifications about scheduled events or changes.
To Keep You Posted
Scenario: You are updating someone on the status of a request.
Example 1: “I wanted to keep you posted on the progress of your application.” Example 2: “To keep you posted, the shipment is expected to arrive on Tuesday.”
Explanation: This phrase is informal and suitable for providing ongoing updates on various situations.
For Your Consideration
Scenario: You are sharing a proposal that needs review.
Example 1: “Here is the proposal for your consideration.” Example 2: “Please review the attached documents for your consideration.”
Explanation: Use this phrase when presenting information or proposals that need thoughtful review or feedback.
To Bring to Your Notice
Scenario: You are highlighting an important update about an event.
Example 1: “I wanted to bring to your notice that the event location has changed.” Example 2: “To bring to your notice, the registration deadline has been extended.”
Explanation: This phrase is used to highlight important information that needs to be noticed.
For Your Review and Feedback
Scenario: You are sending a draft that needs comments and suggestions.
Example 1: “The attached document is for your review and feedback.” Example 2: “Please review the draft and provide your feedback.”
Explanation: Use this phrase when seeking comments or suggestions on a draft or proposal.
For Your Action
Scenario: You are requesting someone to complete a task.
Example 1: “The attached form is for your action.” Example 2: “Please take the necessary actions as outlined in the attached document.”
Explanation: This phrase is used when action is required from the recipient based on the information provided.
To Update You on
Scenario: You are providing information on a specific topic or issue.
Example 1: “To update you on the latest developments in the project.” Example 2: “To update you on the new policy changes, please see the attached document.”
Explanation: Use this phrase to specify the subject matter being updated.
To Make You Aware
Scenario: You are alerting someone about an upcoming change.
Example 1: “I wanted to make you aware of the upcoming changes to the schedule.” Example 2: “To make you aware, the office will be implementing new procedures.”
Explanation: This phrase is used to ensure someone is aware of upcoming changes or important updates.
To Share with You
Scenario: You are sending relevant information for review.
Example 1: “I’m writing to share with you the latest project updates.” Example 2: “To share with you, here is the summary of our recent discussion.”
Explanation: Use this phrase when you are distributing information for someone’s attention.
To Inform You of
Scenario: You are notifying someone about a scheduled event.
Example 1: “To inform you of the scheduled maintenance, the system will be down this weekend.” Example 2: “I wanted to inform you of the new deadline for submissions.”
Explanation: This phrase is used to provide specific notifications about events or changes.
As an Update
Scenario: You are providing new information about a project.
Example 1: “As an update, we have completed the testing phase ahead of schedule.” Example 2: “As an update, the client has given feedback on the draft.”
Explanation: Use this phrase for giving new information or status updates.
To Apprise You
Scenario: You need to formally inform someone of a decision.
Example 1: “I wanted to apprise you of the board’s decision on the merger.” Example 2: “To apprise you, we have finalized the budget for the next fiscal year.”
Explanation: This phrase is formal and used for informing someone of important decisions or updates.
Conclusion
Exploring various alternatives to “Just to let you know” can make your communication more dynamic and tailored to different contexts. Whether you need to inform, update, or notify, choosing the right phrase enhances clarity and engagement.
Experiment with these alternatives to find the ones that best fit your communication style and the specific needs of your audience.
Hi! I’m Ethan-Matthews, author of Grammar Glides. I create engaging content to make learning English grammar simple and enjoyable. Join me to master the nuances of the language with ease and confidence.
